Business Assistant (Budget Tracking, Resourcing, Power BI) for NATO with security clearance

Work Life Group; Brussel Hoofdstad; On-site; EUR 45,000 - 65,000; Full time

Job summary

Wlgroup is seeking a Business Assistant for a programme office inside a multinational defence organisation. You will provide administrative support to project boards and teams, help with resourcing and recruitment, and manage the budget cycle for a specific group.

You will build and maintain Power BI dashboards, analyse variances, prepare monthly reports, and coordinate training funding. The role combines hands-on administration with data-driven oversight and direct visibility to decision-makers.

Qualifications

• Several years by title in administrative and coordination work—financial management, resources or project management.
• Expert user of Microsoft Office with certification.
• Power BI at expert level: build and maintain dashboards.
• Expert SharePoint—site content with metadata, web parts and version control.
• Expert user knowledge of ServiceNow, and ideally Oracle's enterprise project model.

Responsibilities

• Provide administrative support to project boards, project teams and review meetings.
• Support managers with resourcing and recruitment activity using recommended tools to plan, schedule and track it.
• Run the organisation's budget cycle and help develop and monitor a budget for a specific group.
• Analyse variances and patterns in budget and project execution and explain them.
• Prepare monthly reporting and the data analysis behind the quarterly cycle.
• Act as learning officer for the team—training lifecycle and funding.
• Build and maintain Power BI dashboards and the data sources underneath them.

Skills

Administrative coordination

Financial management

Resource planning

Project management

Power BI

SharePoint

ServiceNow

Oracle project model

Tools

Power BI

SharePoint

ServiceNow

Oracle

Job description

Somebody has to know where the money and the people actually are.

A programme office inside a multinational defence organisation needs a business assistant across workforce planning, budget tracking and business execution. It is the seat where the plan meets the spreadsheet - and where the reporting that leadership relies on gets built.

What you would be doing

• Providing administrative support to project boards, project teams and review meetings
• Supporting managers and teams with resourcing and recruitment activity, using the recommended tools to plan, schedule and track it
• Running the organisation's budget cycle and process in practice, and helping develop and monitor a budget for a specific group
• Analysing variances and patterns in budget and project execution, and explaining them
• Preparing the monthly reporting and the data analysis behind the quarterly cycle
• Acting as learning officer for the team - the whole lifecycle of training requests, and the funding for them
• Building and maintaining the Power BI dashboards, and the data sources underneath them

What you would bring

• Several years by title in administrative and coordination work - financial management, resources or project management
• Expert-user command of the Microsoft Office tool set, with certification behind it
• Power BI at expert level: you can build a dashboard and maintain what feeds it, and show that you have
• Expert SharePoint - managing, designing and securing site content with metadata, web parts and version control
• Expert-user knowledge of ServiceNow, and ideally an enterprise project model such as Oracle's

Why this one is worth a look

It is a broad seat for someone who likes being the person who actually knows, with visible reporting and a short line to decision-makers, and it runs from a standing framework rather than a one-off project.