Programme Office Assistant (Budget Cycle, SharePoint, ServiceNow) for NATO with security clearance

Wlgroup; Brussel; Sur place; EUR 46 000 - 64 000; Plein temps

Résumé du poste

Wlgroup, a multinational defence organisation, seeks a business assistant to support workforce planning, budget tracking and business execution from a central programme office in Brussels.

You will build Power BI dashboards, manage budget cycles, coordinate recruitment and reporting for leadership, blending administrative acumen with data fluency and governance.

Qualifications

• Several years of administrative and coordination work focusing on financial management, resources or project management.
• Expert user of Microsoft Office with certification behind it.
• Power BI expert capable of building and maintaining dashboards and data feeds.
• Expert SharePoint knowledge for securing and organizing site content with metadata and web parts.
• Expert-user knowledge of ServiceNow, ideally with enterprise project models such as Oracle.

Responsabilités

• Providing administrative support to project boards, teams and review meetings.
• Supporting managers and teams with resourcing and recruitment activity using recommended tools to plan, schedule and track it.
• Running the organisation's budget cycle and developing/monitoring a budget for a group.
• Analysing variances and patterns in budget and project execution and explaining them.
• Preparing monthly reporting and data analysis for quarterly cycles.
• Acting as learning officer for training requests and related funding.
• Building and maintaining Power BI dashboards and data sources.

Connaissances

Administrative support

Budget tracking

Workforce planning

Data analysis

Reporting

Outils

Power BI

SharePoint

ServiceNow

Oracle

Excel

Description du poste

Somebody has to know where the money and the people actually are.

A programme office inside a multinational defence organisation needs a business assistant across workforce planning, budget tracking and business execution. It is the seat where the plan meets the spreadsheet - and where the reporting that leadership relies on gets built.

What you would be doing

• Providing administrative support to project boards, project teams and review meetings
• Supporting managers and teams with resourcing and recruitment activity, using the recommended tools to plan, schedule and track it
• Running the organisation's budget cycle and process in practice, and helping develop and monitor a budget for a specific group
• Analysing variances and patterns in budget and project execution, and explaining them
• Preparing the monthly reporting and the data analysis behind the quarterly cycle
• Acting as learning officer for the team - the whole lifecycle of training requests, and the funding for them
• Building and maintaining the Power BI dashboards, and the data sources underneath them

What you would bring

• Several years by title in administrative and coordination work - financial management, resources or project management
• Expert-user command of the Microsoft Office tool set, with certification behind it
• Power BI at expert level: you can build a dashboard and maintain what feeds it, and show that you have
• Expert SharePoint - managing, designing and securing site content with metadata, web parts and version control
• Expert-user knowledge of ServiceNow, and ideally an enterprise project model such as Oracle's

Why this one is worth a look

It is a broad seat for someone who likes being the person who actually knows, with visible reporting and a short line to decision-makers, and it runs from a standing framework rather than a one-off project.