Business Assistant (Budget Tracking, Resourcing, Power BI) for NATO with security clearance

WLG; Brussel; On-site; EUR 55,000 - 70,000; Full time

Job summary

WLG seeks a skilled business assistant to support workforce planning, budget tracking and execution for a multinational defence programme. You will provide admin support to boards, coordinate resourcing and recruitment, run budget cycles and prepare monthly reports with data insights.

You will build and maintain Power BI dashboards and manage data sources, coordinating with managers to ensure leadership has timely, accurate reporting.

Qualifications

• Several years by title in administrative and coordination work.
• Expert-user command of Microsoft Office with certification.
• Power BI at expert level: build and maintain dashboards and data sources.
• SharePoint expert: manage site content with metadata and version control.
• Expert-user knowledge of ServiceNow and enterprise project models.

Responsibilities

• Provide administrative support to project boards, teams and reviews.
• Support resourcing and recruitment activity using planning tools.
• Run budget cycle and help develop and monitor a budget.
• Analyze budget/project variances and explain them.
• Prepare monthly reporting and data analysis for quarterly cycles.
• Act as learning officer for training requests and funding.

Skills

Administrative coordination

Financial management

Microsoft Office certified

Power BI expert

SharePoint expert

ServiceNow expert

Tools

Power BI

SharePoint

ServiceNow

Oracle project model

Job description

Somebody has to know where the money and the people actually are. A programme office inside a multinational defence organisation needs a business assistant across workforce planning, budget tracking and business execution. It is the seat where the plan meets the spreadsheet - and where the reporting that leadership relies on gets built.

What You Would Be Doing

• Providing administrative support to project boards, project teams and review meetings
• Supporting managers and teams with resourcing and recruitment activity, using the recommended tools to plan, schedule and track it
• Running the organisation's budget cycle and process in practice, and helping develop and monitor a budget for a specific group
• Analysing variances and patterns in budget and project execution, and explaining them
• Preparing the monthly reporting and the data analysis behind the quarterly cycle
• Acting as learning officer for the team - the whole lifecycle of training requests, and the funding for them
• Building and maintaining the Power BI dashboards, and the data sources underneath them

What you would bring

• Several years by title in administrative and coordination work - financial management, resources or project management
• Expert-user command of the Microsoft Office tool set, with certification behind it
• Power BI at expert level: you can build a dashboard and maintain what feeds it, and show that you have
• Expert SharePoint - managing, designing and securing site content with metadata, web parts and version control
• Expert-user knowledge of ServiceNow, and ideally an enterprise project model such as Oracle's

Why this one is worth a look

It is a broad seat for someone who likes being the person who actually knows, with visible reporting and a short line to decision-makers, and it runs from a standing framework rather than a one-off project.