Programme Office Assistant (Budget Cycle, SharePoint, ServiceNow) for NATO with security clearance

WLG; Brussel Hoofdstad; Sur place; EUR 42 000 - 62 000; Plein temps

Résumé du poste

WLG is seeking a dedicated business assistant for a programme office focused on workforce planning, budget tracking and business execution. You will support boards and teams, manage resourcing and recruitment, and drive budget processes with strong reporting.

The role emphasizes building Power BI dashboards, data analysis, and effective communication with leadership to translate data into actionable insights.

Qualifications

• Several years in administrative and coordination work with focus on finance, resources, or projects.
• Power BI expertise including dashboard creation and data feed maintenance.
• Expert SharePoint skills for site content management, metadata and version control.
• Experience with ServiceNow and ideally an enterprise project model such as Oracle's.

Responsabilités

• Provide administrative support to project boards, teams and review meetings.
• Support managers with resourcing and recruitment activities using approved tools to plan, schedule and track.
• Run the budget cycle and help develop/monitor a budget for a group.
• Analyze variances in budget and project execution and explain them.
• Prepare monthly reporting and data analysis for quarterly cycles.
• Act as learning officer: manage training requests and funding.
• Build and maintain Power BI dashboards and the underlying data sources.

Connaissances

Administrative coordination

Financial management

Resource planning

Project management

Outils

Power BI

SharePoint

ServiceNow

Oracle project model

Description du poste

Somebody has to know where the money and the people actually are.

A programme office inside a multinational defence organisation needs a business assistant across workforce planning, budget tracking and business execution. It is the seat where the plan meets the spreadsheet - and where the reporting that leadership relies on gets built.

What You Would Be Doing

• Providing administrative support to project boards, project teams and review meetings
• Supporting managers and teams with resourcing and recruitment activity, using the recommended tools to plan, schedule and track it
• Running the organisation's budget cycle and process in practice, and helping develop and monitor a budget for a specific group
• Analysing variances and patterns in budget and project execution, and explaining them
• Preparing the monthly reporting and the data analysis behind the quarterly cycle
• Acting as learning officer for the team - the whole lifecycle of training requests, and the funding for them
• Building and maintaining the Power BI dashboards, and the data sources underneath them

What you would bring

• Several years by title in administrative and coordination work - financial management, resources or project management
• Expert-user command of the Microsoft Office tool set, with certification behind it
• Power BI at expert level: you can build a dashboard and maintain what feeds it, and show that you have
• Expert SharePoint - managing, designing and securing site content with metadata, web parts and version control
• Expert-user knowledge of ServiceNow, and ideally an enterprise project model such as Oracle's

Why this one is worth a look

It is a broad seat for someone who likes being the person who actually knows, with visible reporting and a short line to decision-makers, and it runs from a standing framework rather than a one-off project.