Brussels Practice Team Assistant: Client Services & Admin

Ryder Reid Legal; Brussel; Sur place; EUR 40 000 - 48 000; Plein temps

Résumé du poste

Ryder Reid Legal in Brussels is seeking a Practice Team Assistant to join a US law firm. You will be the first point of contact for clients and visitors, delivering essential administrative support to a busy team and maintaining a professional, welcoming environment.

The role requires a minimum of 3 years' experience in admin or secretarial work, ideally within a law firm, with fluent English and another language (French or Flemish) being highly advantageous.

Qualifications

• Minimum 3 years' experience in an administrative, secretarial, or team support role, ideally within a law firm.
• Fluent English plus French or Flemish (both advantageous).
• Strong organisational and communication skills.
• Professional, proactive, and highly service-oriented.
• Excellent attention to detail and ability to manage multiple priorities.

Responsabilités

• Provide comprehensive administrative and secretarial support to professionals and support teams.
• Coordinate internal and external meetings, including room bookings and attendee management.
• Arrange domestic and international travel, transportation, catering, and courier services.
• Prepare and process expense reports, reimbursements, and related documentation.
• Assist with document preparation, formatting, proofreading, and correspondence.
• Support file management, document scanning, electronic filing, and record maintenance.
• Update and maintain contact databases and CRM records.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist with ad hoc projects and administrative initiatives as required.
• Manage the day-to-day reception function.
• Welcome clients and visitors, ensuring an outstanding first impression.
• Coordinate meeting room setup and hospitality arrangements.
• Organise deliveries and office logistics.
• Maintain presentation standards across spaces.

Connaissances

Fluent English

French

Description du poste

Ryder Reid Legal in Brussels is seeking a Practice Team Assistant to join a US law firm. You will be the first point of contact for clients and visitors, delivering essential administrative support to a busy team and maintaining a professional, welcoming environment.

The role requires a minimum of 3 years' experience in admin or secretarial work, ideally within a law firm, with fluent English and another language (French or Flemish) being highly advantageous.