Brussels Office & Events Coordinator (12-Month Internship)

DGA Group; Brussel; Sur place; EUR 13 000 - 20 000; Plein temps

Résumé du poste

DGA Group is seeking a dynamic Reception & Office Assistant for a 12-month internship in Brussels. You will help keep the office running smoothly, support day-to-day administrative tasks, and assist with client and internal events in a fast-paced consultancy setting.

You will join an international team and gain hands-on experience across office management, administration and events, with potential transition to a permanent position.

Qualifications

• Strong organisational skills and attention to detail.
• Proactive, resourceful and service-oriented.
• A people person who enjoys interacting with colleagues, clients and visitors.
• Professional, discreet and comfortable in an international environment.
• Able to multitask, prioritise and remain calm under pressure.
• Fluent in English and French; Dutch is a plus.
• Reliable and flexible when needed.

Responsabilités

• Office & Reception: Welcome clients and visitors and ensure a professional office experience.
• Manage incoming calls, the general inbox, mail, deliveries and couriers (Answer and direct incoming, take messages and dispatch by mail or telephone).
• Coordinate meeting rooms, including bookings, set-up, catering and refreshments for meetings and events.
• Ensure the office, reception, meeting rooms and shared spaces are well organised, presentable and fully stocked at all times.
• Manage office supplies, suppliers and day-to-day office needs.
• Provide day-to-day administrative support to the team and assist with a variety of office-related requests.
• Monitor visitor access and support basic office security procedures.
• Coordinate with suppliers and service providers and help resolve day-to-day office issues.
• Events: Work closely with the team to coordinate client events.
• Support event planning and logistics from preparation through to delivery.
• Coordinate catering and other event suppliers, including placing orders and managing deliveries and set-up.
• Bring new ideas and help organise internal events and team activities.

Connaissances

Organisational skills

Proactive

People oriented

English and French

Dutch is a plus

Description du poste

DGA Group is seeking a dynamic Reception & Office Assistant for a 12-month internship in Brussels. You will help keep the office running smoothly, support day-to-day administrative tasks, and assist with client and internal events in a fast-paced consultancy setting.

You will join an international team and gain hands-on experience across office management, administration and events, with potential transition to a permanent position.