Board Secretariat Lead — Governance & Liaison

European Climate Foundation; Brussel; On-site; EUR 65,000 - 90,000; Full time

Job summary

The European Climate Foundation (ECF) is seeking a Senior Board Liaison Officer to lead board administration, governance processes, and strategic communications within our Secretariat. You will support the Supervisory Board, coordinate with governance and staff, and ensure compliance across meetings and documentation.

Regular travel for board meetings and internal events is required, with a strong emphasis on discretion, English fluency, and multi-stakeholder collaboration in an international

Qualifications

• At least 4 years in board administration or executive support.
• Strong organizational and time management skills.
• Excellent written and verbal English.
• Discretion with sensitive information.
• Proficiency in Word, Adobe, SharePoint.

Responsibilities

• Serve as the primary connection between the Supervisory Board and ECF's executive leadership and staff, leading board administration and governance processes.
• Coordinate governance processes, scheduling, and communications to ensure compliance and efficient operations.
• Facilitate board committee coordination to align priorities with management execution and information flow.
• Develop and manage the annual workplan for the Board and Advisory Council, ensuring effective implementation.
• Plan and coordinate logistics for Board, committee, and advisory council meetings (online and in-person).
• Oversee docket preparation and delivery with Grants Management and Finance teams.
• Track deadlines for grant submissions, board meetings, and term limits; monitor budgets and follow-ups.
• Act as main liaison for staff and external stakeholders and respond to board requests.
• Monitor compliance with laws and internal policies; file documentation per statutory requirements.
• Travel regularly for board meetings and internal events.

Skills

Board administration

Governance

Executive support

English communication

Discretion

Tools

Word

Adobe

SharePoint

Job description

The European Climate Foundation (ECF) is seeking a Senior Board Liaison Officer to lead board administration, governance processes, and strategic communications within our Secretariat. You will support the Supervisory Board, coordinate with governance and staff, and ensure compliance across meetings and documentation.

Regular travel for board meetings and internal events is required, with a strong emphasis on discretion, English fluency, and multi-stakeholder collaboration in an international