Senior Board Liaison Officer

European Climate Foundation; Brussel; On-site; EUR 65,000 - 90,000; Full time

Job summary

The European Climate Foundation (ECF) is seeking a Senior Board Liaison Officer to lead board administration, governance processes, and strategic communications within our Secretariat. You will support the Supervisory Board, coordinate with governance and staff, and ensure compliance across meetings and documentation.

Regular travel for board meetings and internal events is required, with a strong emphasis on discretion, English fluency, and multi-stakeholder collaboration in an international

Qualifications

• At least 4 years in board administration or executive support.
• Strong organizational and time management skills.
• Excellent written and verbal English.
• Discretion with sensitive information.
• Proficiency in Word, Adobe, SharePoint.

Responsibilities

• Serve as the primary connection between the Supervisory Board and ECF's executive leadership and staff, leading board administration and governance processes.
• Coordinate governance processes, scheduling, and communications to ensure compliance and efficient operations.
• Facilitate board committee coordination to align priorities with management execution and information flow.
• Develop and manage the annual workplan for the Board and Advisory Council, ensuring effective implementation.
• Plan and coordinate logistics for Board, committee, and advisory council meetings (online and in-person).
• Oversee docket preparation and delivery with Grants Management and Finance teams.
• Track deadlines for grant submissions, board meetings, and term limits; monitor budgets and follow-ups.
• Act as main liaison for staff and external stakeholders and respond to board requests.
• Monitor compliance with laws and internal policies; file documentation per statutory requirements.
• Travel regularly for board meetings and internal events.

Skills

Board administration

Governance

Executive support

English communication

Discretion

Tools

Word

Adobe

SharePoint

Job description

About The European Climate Foundation

The European Climate Foundation (ECF) is a major philanthropic initiative working to accelerate the transition to a climate neutral and resilient Europe.

ECF supports over 1,000 partner organisations across sectors and geographies to drive ambitious climate policy, shape public debate, and enable systemic change.

About The European Climate Foundation

The European Climate Foundation (ECF) is a major philanthropic initiative working to accelerate the transition to a climate neutral and resilient Europe.

ECF supports over 1,000 partner organisations across sectors and geographies to drive ambitious climate policy, shape public debate, and enable systemic change.

Context of the Role

The ECF Board consists of 13 distinguished members, including funders and strategic thinkers, who annually meet two times in person and six times remotely with additional periodic calls for the Board and for the Board committee meetings (Audit & Risk, Nomination & Governance, Remuneration & Development).

The Board Liaison Officer organizes all meeting logistics, manages deadlines and documents, and coordinates with Board members' offices and ECF staff to ensure preparation of materials as well as support board agenda preparation and communication with board and committee's chairs. The ECF Advisory Council, a smaller international group, meets with the Board once annually.

Key Responsibilities

• The Senior Board Liaison Officer serves as the primary connection between the Supervisory Board and ECF's executive leadership and staff, leading board administration, coordinating governance processes, and managing strategic communications to ensure effective operations and full compliance.
• Working closely with the Governance Officer and under the supervision of the Stakeholders Engagement Director, the Senior Liaison Officer ensures seamless board operations, strategic agenda management, and compliance oversight.
• The Senior Board Liaison Officer is the facilitator and coordinator of the Board Committee, which goal is to ensure alignment between the ECF Supervisory Board priorities and the Management execution, that it receives the right information, and to coordinate board meetings.

Key Activities

• Develop and manage the annual workplan for the Board and the Advisory Council, ensuring its effective implementation across the ECF.
• In collaboration with the Governance officer, organize and manage logistics for Board, committee, and advisory council meetings (both online and in-person), including planning, scheduling, and providing direct support during meetings.
• Oversees and coordinates the docket preparation and delivery process in collaboration with the Grants Management and Finance teams.
• Set annual deadlines for grant submissions, docket deadlines, and Board/committee meetings.
• Track and manage board-related rules and timelines, such as member terms;
• Monitor and manage the Board and Advisory Council budgets;
• Record decisions, document resolutions, and track follow-ups to ensure Board processes run smoothly, minimizing administrative and procedural risks or errors.
• Serve as the main point of contact for ECF staff and external stakeholders and provides support and guidance to staff in response to Board requests
• Monitor compliance with laws, regulations, and internal ECF policies; ensure all documentation is filed in accordance with statutory requirements.
• The role also requires regular travel for Board meetings (twice a year in person), location scouting and other ECF internal events.

Profile And Experience

• At least 4 years of relevant experience in board administration, governance, or executive support roles, with demonstrated experience working with senior leadership and multi-stakeholder environments.
• Strong organizational and time management skills; able to adapt quickly to changing priorities.
• Excellent written and verbal communication skills in formal English; able to interact effectively at all levels of the organization.
• Proven discretion and ability to handle sensitive information.
• Attention to detail and ability to independently identify and solve problems.
• High proficiency in tools such as Word, Adobe, SharePoint, and willingness to learn ECF-specific systems and processes.
• EU Citizenship is required for this position.
• You have the right to reside and work in the country where our office is based.

What We Offer

• A central role in ECF's Board Secretariat and governance operations, with opportunities to influence strategic decision-making and collaborate with senior leaders.
• The unique opportunity to work as part of a highly dynamic, purpose driven, international team who combine their passion to make a difference with a rigorous and results-oriented approach to work.
• Engagement with diverse teams and stakeholders across ECF.
• A mission-driven, flexible, and inclusive working environment.
• We are committed to creating an inclusive culture that celebrates diversity.
• All qualified applicants will be considered for employment, regardless of any aspect that makes them unique, including race, religion, national origin, gender, sexual orientation, age, marital status, pregnancy, disability, ...

Location

Any ECF office: Berlin, Brussels, Budapest, London, Madrid, Paris, The Hague, Warsaw

Start date

As soon as possible.