Administrative Support Ghent - Construction Projects

Jan De Nul; Sint-Kruis-Winkel; On-site; EUR 28,000 - 40,000; Full time

Benefits offered by this job

JDN-Academy

FIT programme

Permanent contract

42 paid holidays

Thirteenth month

Double holiday pay

Meal vouchers

Eco vouchers

Public transport support

Bicycle leasing

Bicycle allowance

Group insurance

Hospitalisation insurance

Staff discounts

Job summary

Jan De Nul Group seeks an administrative assistant for the Elia Substation project in Ghent. You will act as the administrative confidant of the site manager, handling on-site reception, document control, and coordination with site and project managers.

You bring an A2 diploma in administration, fluent Dutch and English, and a proactive approach. Availability from 7 a.m., valid B category driving license, and willingness to work 1–2 days a week in Bruges are expected.

Qualifications

• A2 diploma in administrative field is required.
• Fluent Dutch and English communication abilities.
• First work experience is a plus, but not mandatory.

Responsibilities

• Welcome employees on site and manage access badges.
• Ensure subcontractors have proper documents and insurance.
• Handle digital and physical filing of site documents and delivery notes.
• Support invoicing processes and approval flows.
• Order site and office equipment and ensure timely delivery.
• Provide administrative support to site managers.

Skills

Communication

Organizational skills

On-site coordination

Education

A2 diploma in administrative field

Job description

Your Work ContextJan De Nul Group is known for its groundbreaking projects, literally all over the world and often capturing the imagination. These range from building new ports and creating additional land to realising complex infrastructure works and tackling every form of environmental pollution. A world in change, where our Jan De Nul employees like to do their bit in an innovative and sustainable way!As an administrative assistant, your structured and determined approach will ensure that our construction projects run seamlessly. In Ghent you will be working on the Elia Substation project.Your RoleAdministrative confidant of the site managerFrom the site, you will manage the operation of this major construction project. You are responsible for the administrative and organisational support of the site team - think management, project and site managers.You will work closely with the site manager and therefore have a crucial role, because without your support, our employees and subcontractors on site cannot get to work.Your tasks:You welcome employees on site, make sure they have the necessary access badges and refer them to the right contacts.You ensure that subcontractors have the right documents and insurance to work on site.You take care of the digital and physical filing of site documents, delivery notes, concrete forms, etc.You follow up the invoicing administratively and manage the approval flow.You order site and office equipment and ensure it arrives on site on time.You provide various forms of administrative support to the site managers.You can learn “on the job” thanks to your close collaboration with the site manager and your frequent contact with other employees.What do you need to have?You have at least an A2 diploma in an administrative field.A first work experience is certainly a plus, as you will bear a lot of responsibility in a large project. But you can also convince us without work experience.Your clear communication style enables you to create order in an often complex working environment.You are given a lot of independence and use it to ensure that everything runs as smoothly as possible on site.You speak and write Dutch and English fluently.You are available to be on site from 7 a.m.You hold a valid driver's license cat. B and are willing to work in Bruges for 1 or 2 days a week.Working at Jan De NulWorking at Jan De Nul means contributing to solutions to some of the biggest challenges of our time: from the energy transition to rising sea levels to smart mobility. It means learning and working together every day to preserve the global quality of life for generations to come.What we offerThrough the JDN-Academy, we offer you a permanent training trajectory.Our FIT-programme allows us to monitor your well-being. The programme is centred around exercise, food and a healthy work-life balance.A permanent contract with 42 paid holidays (20 statutory, 12 ADV and 10 public holidays).An attractive salary with thirteenth month and double holiday pay included:Meal vouchers and eco vouchers.Intervention public transport and option for bicycle leasing and bicycle allowance.Group and hospitalisation insurance.Various staff discounts.You will be part of an international growing family business.The world is what you make itJan De Nul Group shapes water and land around the world, addressing some of the most important challenges of our time. We boost the energy transition with infrastructure for renewable offshore energy. We focus on nature-inclusive dredging solutions to build harbours and protect our coastlines from the rising sea. We develop innovative construction projects for smart mobility and durable buildings. And we invest in planet redevelopment, giving new purpose to polluted sites. At Jan De Nul, the world is what you make it.Jan De Nul Group promotes diversity and inclusion in the workplace. We are an equal opportunities and anti-discrimination employer.AdministrationConstructionWorking at Jan De NulOn projects in BelgiumEducationGeneral secondary education