Administrative PMO Support

keystone-solutions; Brussel Hoofdstad; Sur place; EUR 39 000 - 56 000; Plein temps

Résumé du poste

Keystone Solutions seeks a PMO Support for a client-site assignment in Belgium to bolster project resourcing, cost control, and governance within a busy PMO. You will work with project managers on administrative, scheduling, and financial needs, supporting three axes: Resource Management, Cost Management, and Communication & Reporting.

The role requires strong communication, MS Office, Power BI, SAP, and Planview experience, with the ability to manage multiple tasks, coordinate meetings, and

Qualifications

• Entry level to up to 2 years of relevant experience in a similar role.
• Excellent written and verbal communication with internal and external stakeholders.
• Solid MS Office abilities (Excel, PowerPoint, Outlook, Word) and Power BI.
• Basic expertise in creating and maintaining project plans.
• Experience using Alfresco and basic admin support for users.
• Mature, proactive team player with a positive attitude and good work ethic.
• Capable of working with little oversight and management.
• Detail-oriented with multi-tasking abilities in a busy client-site environment.
• Excellent organizational and interpersonal skills.
• Flexibility to operate across PMO areas to cover workload spikes.

Responsabilités

• Support project resourcing, finance, risk, and governance within the PMO.
• Work with project managers on administrative, scheduling, and financial needs.
• Manage resources, cost, and communication/reporting across three axes.
• Maintain Planview tooling and coordinate timewriting, monthly reporting, and invoicing.
• Assist with meetings: scheduling, minutes, actions, and follow-up.
• Support internal and external audits as required.
• Assist PMOs in project start-up and ongoing maintenance.
• Serve as a go-to person for PMOs when questions arise.

Outils

Power BI

Project Monitoring

SAP

Description du poste

Mission Overview:

This is an exciting consultancy mission at a client site representing Keystone Solutions, where you will work in a fast-paced team environment supporting a company in its digital transformation. You will be interacting with a dynamic team of people, with opportunities to learn and grow as you help deliver the overall solution to various projects.

Your Future Duties and Responsibilities:

As a PMO Support, you will join our busy PMO supporting project resourcing, finance, risk, and governance within the PMO. You will work closely with all project managers on their administrative, scheduling, and financial needs for their projects. The supported tasks are regrouped within three axes: Resource Management, Cost Management, and Communication & Reporting. These responsibilities will be carried out under Keystone Solutions' consultancy model.

Responsibilities Include:

• Generally:
  • Manage the overall project management tooling (Planview).
  • Coordinate with the projects the timewriting and monthly reporting and invoicing.
  • Provide support to the full project team at meetings which could include scheduling meetings, taking minutes, recording actions, and performing follow-up.
  • Support internal and external audits, as required.
  • Assist project managers in project start-up and maintenance.
  • Be the go-to person for project managers when they have questions, need help, or work completed.
• Resource Management:
  • Providing necessary access to on-boarded colleagues, mainly externals.
  • Monitor and follow up on resource capacity in current and upcoming projects.
  • Handle supply-demand of projects.
• Cost Management:
  • Provide regular reports to the finance department.
  • Oversee tracking, review, and creation of all purchase orders and invoices.
  • Track project-level financials.
• Communication & Reporting:
  • Prepare and coordinate portfolio-level communications.
  • Liaise with internal stakeholders as well as key client contacts.
  • Assist the PMO Manager in defining, overseeing, and communicating project management processes, standards, and governance.
  • Assure project adherence to portfolio-level governance processes and reviews.
  • Coordinate with the project team leads to develop best-practice project processes and standards.
  • Provide input on required changes to PMO based on company strategy and needs.

Required Qualifications to be Successful in this Role:

• Entry level to up to 2 years of relevant experience performing in a similar role.
• This is a highly interactive role and as such, you will need excellent communication skills both written and verbal, and the ability to deal with both internal and external stakeholders.
• Solid MS Office abilities to include Excel, MS PowerPoint, MS Outlook, MS Word, and Power BI.
• Basic expertise in creating and maintaining project plans.
• Experience using Alfresco and ability to provide basic user-level administration support to users.
• Mature, teachable, self-motivated with a positive attitude and good work ethic; the successful candidate will be a team player who is proactive.
• Should be capable of working on their own with little oversight and management.
• Must be detail-oriented while maintaining and consistently displaying multi-tasking abilities in a busy, professional environment on a client site and able to exhibit problem-solving abilities.
• Excellent organization skills coupled with excellent interpersonal skills.
• You may be required to be flexible between PMO areas in order to support workload spikes.

Duration:

01/10/2026 - 31/12/2026 3 months (full time)

Skills required:

• Power BI - Level: Expert - Most recent: Any time
• Project Monitoring - Level: Expert - Most recent: Any time
• SAP - Level: Expert - Most recent: Any time

Language requirements:

Dutch or French
Level Nice to have
English
Level Full professional proficiency