Administrative PMO Support

Keystone Solutions; Brussel; Sur place; EUR 36 000 - 47 000; Plein temps

Résumé du poste

Keystone Solutions seeks a proactive PMO Support to join a fast-paced consultancy at a client site. You will handle project resourcing, finance, risk, and governance, assisting project managers with administrative and reporting needs to support delivery across multiple projects.

The role requires strong communication, MS Office skills, and familiarity with project tools like Planview; readiness to work on-site and adapt to workload fluctuations.

Qualifications

• Entry level to up to 2 years of relevant experience in a similar PMO/administrative role.
• Excellent written and verbal communication with internal and external stakeholders.
• Solid MS Office skills (Excel, PowerPoint, Outlook, Word) and basic project planning.
• Experience using Alfresco and providing user-level administration support.
• Mature, proactive team player who can work with little supervision and manage multiple tasks.

Responsabilités

• Manage project management tooling and ensure timely timewriting, reporting, and invoicing.
• Coordinate with project managers on administrative, scheduling, and financial needs.
• Support meetings: scheduling, minute taking, action tracking and follow-ups.
• Assist PMO Manager in defining processes, governance, and best practices.
• Provide support for internal and external audits and project start-up/maintenance.

Connaissances

Power BI

Project Monitoring

SAP

Outils

Alfresco

Description du poste

Mission Overview

About the job Administrative PMO Support

Mission Overview

About the job Administrative PMO Support

This is an exciting consultancy mission at a client site representing Keystone Solutions, where you will work in a fast-paced team environment supporting a company in its digital transformation. You will be interacting with a dynamic team of people, with opportunities to learn and grow as you help deliver the overall solution to various projects.

Your Future Duties And Responsibilities

As a PMO Support, you will join our busy PMO supporting project resourcing, finance, risk, and governance within the PMO. You will work closely with all project managers on their administrative, scheduling, and financial needs for their projects. The supported tasks are regrouped within three axes: Resource Management, Cost Management, and Communication & Reporting. These responsibilities will be carried out under Keystone Solutions' consultancy model.

Responsibilities Include

• Generally:
  • Manage the overall project management tooling (Planview).
  • Coordinate with the projects the timewriting and monthly reporting and invoicing.
  • Provide support to the full project team at meetings which could include scheduling meetings, taking minutes, recording actions, and performing follow-up.
  • Support internal and external audits, as required.
  • Assist project managers in project start-up and maintenance.
  • Be the go-to person for project managers when they have questions, need help, or work completed.
• Resource Management:
  • Providing necessary access to on-boarded colleagues, mainly externals.
  • Monitor and follow up on resource capacity in current and upcoming projects.
  • Handle supply-demand of projects.
• Cost Management:
  • Provide regular reports to the finance department.
  • Oversee tracking, review, and creation of all purchase orders and invoices.
  • Track project-level financials.
• Communication & Reporting:
  • Prepare and coordinate portfolio-level communications.
  • Liaise with internal stakeholders as well as key client contacts.
  • Assist the PMO Manager in defining, overseeing, and communicating project management processes, standards, and governance.
  • Assure project adherence to portfolio-level governance processes and reviews.
  • Coordinate with the project team leads to develop best-practice project processes and standards.
  • Provide input on required changes to PMO based on company strategy and needs.

Required Qualifications To Be Successful In This Role

• Entry level to up to 2 years of relevant experience performing in a similar role.
• This is a highly interactive role and as such, you will need excellent communication skills both written and verbal, and the ability to deal with both internal and external stakeholders.
• Solid MS Office abilities to include Excel, MS PowerPoint, MS Outlook, MS Word, and Power BI.
• Basic expertise in creating and maintaining project plans.
• Experience using Alfresco and ability to provide basic user-level administration support to users.
• Mature, teachable, self-motivated with a positive attitude and good work ethic; the successful candidate will be a team player who is proactive.
• Should be capable of working on their own with little oversight and management.
• Must be detail-oriented while maintaining and consistently displaying multi-tasking abilities in a busy, professional environment on a client site and able to exhibit problem-solving abilities.
• Excellent organization skills coupled with excellent interpersonal skills.
• You may be required to be flexible between PMO areas in order to support workload spikes.

Duration:

01/10/2026 - 31/12/2026 3 months

• (full time)

Skills Required

• Power BI - Level: Expert - Most recent: Any time
• Project Monitoring - Level: Expert - Most recent: Any time
• SAP - Level: Expert - Most recent: Any time

Language Requirements

Dutch or French

Level Nice to have

English

Level Full professional proficiency