Administrative & Meetings Coordinator (Procurement)

Rhox; Schaarbeek; On-site; EUR 34,000 - 48,000; Full time

Job summary

Rhox is seeking a mid-level administrative support officer in Brussels to organize governance meetings, coordinate suppliers, and support budget follow-up. The role blends event organisation, procurement administration and office logistics.

The candidate will manage minutes, invoices, and internal communications, while supporting onboarding and staff wellbeing initiatives across the organization.

Qualifications

• Three years of experience in an administrative role.
• One year in a similar role within a federal public service.
• Knowledge of public procurement legislation.
• Four years coordinating and supporting third parties and external stakeholders.
• Experience organizing events for more than 100 people.
• Experience maintaining SharePoint pages.

Responsibilities

• Organise management meetings, including minutes and participant follow-up.
• Check and code invoices against contracts, flagging budget deviations.
• Monitor purchasing procedures, legal calendars and formal correspondence.
• Support onboarding, offboarding, wellbeing initiatives and organisational charts.
• Maintain SharePoint pages for internal communications.
• Coordinate office supplies, facilities services and related contracts.

Skills

Administrative experience

Event planning

Budget coordination

Communication skills

Discretion

Education

Bachelor's degree in administration or communications

Tools

MS Office (PowerPoint, Excel, Word)

SharePoint

Job description

Rhox is seeking a mid-level administrative support officer in Brussels to organize governance meetings, coordinate suppliers, and support budget follow-up. The role blends event organisation, procurement administration and office logistics.

The candidate will manage minutes, invoices, and internal communications, while supporting onboarding and staff wellbeing initiatives across the organization.