Administrative & Meetings Coordinator

Actiris; Brussel Hoofdstad; Hybride; EUR 28 000 - 42 000; Plein temps

Résumé du poste

Actiris in Brussels is seeking a management assistant to support the daily operations of the association. You will greet visitors, manage meeting rooms, and handle day-to-day office tasks to ensure smooth running in Brussels.

Responsibilities include coordinating travel, invoicing, liaising with suppliers, and updating the website, with reporting to the Senior Officer and Secretary General. The role requires strong communication and organizational skills, and fluency in French and English.

Qualifications

• At least three years of relevant experience in administrative support.
• Secretarial studies is an asset.
• Fluency in French and English; other languages is an asset.
• Excellent communication and organizational skills.

Responsabilités

• Be the first point of contact for callers and visitors.
• Manage meeting rooms and scheduling.
• Provide general admin support for day-to-day Brussels operations.
• Liaise with suppliers and manage office supplies.
• Handle invoices, payments, and basic accounting tasks.
• Coordinate travel, events, and meeting organization.
• Update and manage the organisation’s website.

Connaissances

Fluent in French

Fluent in English

Communication skills

Organizational skills

Computer skills

Multitasking

Deadline-driven

Basic accounting

Formation

Secretarial studies

Outils

MS Office

Database experience

Description du poste

Actiris in Brussels is seeking a management assistant to support the daily operations of the association. You will greet visitors, manage meeting rooms, and handle day-to-day office tasks to ensure smooth running in Brussels.

Responsibilities include coordinating travel, invoicing, liaising with suppliers, and updating the website, with reporting to the Senior Officer and Secretary General. The role requires strong communication and organizational skills, and fluency in French and English.