Administrative Assistant (temporary position)

demegroup; Belgique; Sur place; EUR 30 000 - 42 000; Plein temps

Avantages offerts par ce poste

Mobility program

Training track

Growth opportunities

Wellbeing program

Résumé du poste

demegroup is seeking an Administrative Assistant to support multiple managers in the Procurement department at our Head Quarters in Zwijndrecht, Belgium. You will manage calendars, handle calls and mail, and prepare presentations for internal and external meetings.

You will arrange travel, maintain SharePoint databases, welcome new colleagues, and support onboarding. The role requires organizational excellence, MS Office proficiency, and strong communication with fluency in English and Dutch.

Qualifications

• Bachelor-level degree in Office management or a related discipline or equivalent experience.
• Fluent in English and Dutch; additional languages are a plus.
• Excellent command of MS Office applications and document management.
• Able to stay organized, structured and accurate in a fast-paced environment.
• Strong communication skills and client-oriented mindset.

Responsabilités

• Manage the agenda of the head of department and other managers.
• Handle general management assistant tasks including first point of contact for calls and mail management.
• Prepare presentations and organize internal and external meetings.
• Arrange travel bookings (flights and hotels) and travel plans.
• Maintain and update databases and lists (e.g., SharePoint).
• Welcomes new colleagues and supports onboarding processes.
• Place and follow up on various orders.
• Handle ad hoc administrative tasks.

Connaissances

English fluency

Dutch fluency

MS Office proficiency

Organized and structured

Strong communication

Stress resistance

Formation

BSc in Office management or related

Outils

SharePoint

MS Office

Description du poste

As an Administrative Assistant, you will support different managers and be responsible for numerous administrative tasks within the Procurement department. You will work at our Head Quarters in Zwijndrecht, Belgium.

Your responsibilities

• You manage the agenda of the head of the department as well as of other managers;
• You take of general management assistant tasks such as being the first contact for incoming calls and mail management;
• You prepare presentations and organize both internal & external meetings;
• You arrange bookings of flights and hotels, travel plans;
• You keep different databases and lists up to date (e.g. Sharepoint);
• You will welcome new colleagues in the team and prepare their onboarding;
• You place and follow up of different type of orders;
• You take care of ad hoc administrative tasks.

Your profile

• You hold a BSc degree in Office management or a relevant discipline and/or you built up relevant experience;
• You speak English and Dutch fluently. The knowledge of other languages is an asset;
• You are well structured, organized and accurate;
• Day-to-day flexibility needs is seen as a challenge and you are resistant to stress;
• You master MS Office applications very well;
• You are a sociable and client-oriented person with strong communication skills.

Our offer

• An extensive mobility program for a healthy work-life balance;
• A permanent training track which allows you to develop yourself personally and professionally;
• A stimulating, innovative workplace with numerous growth opportunities;
• A people-oriented environment with an interactive health program and a focus on employee wellbeing.