Administrative Assistant (temporary position)

Dredging, Environmental and Marine Engineering NV; Belgique; Sur place; EUR 34 000 - 42 000; Plein temps

Avantages offerts par ce poste

Mobility program

Training track

Growth opportunities

Wellbeing program

Résumé du poste

DEME is seeking an Administrative Assistant to support managers in the Procurement department at the Head Quarters in Zwijndrecht, Belgium.

You will handle calendars, calls, mail, presentations, travel bookings, onboarding, and order follow-ups, while maintaining SharePoint databases and delivering reliable administrative support.

Qualifications

• BSc in Office management or relevant discipline, or equivalent experience.
• Fluent in English and Dutch; other languages are a plus.
• Well organized, structured and accurate, able to work under pressure.
• Proficient in MS Office applications and SharePoint basics.

Responsabilités

• Manage the agenda for the head of the department and other managers.
• Serve as first point of contact for calls and mail management.
• Prepare presentations and organize internal & external meetings.
• Arrange bookings of flights and hotels and travel plans.
• Maintain databases and lists (e.g., SharePoint).
• Welcome new colleagues and handle onboarding preparation.
• Place and follow up various orders; perform ad hoc tasks.

Connaissances

Organizational skills

MS Office proficiency

Communication skills

Client-oriented

Bilingual English & Dutch

Formation

BSc in Office management or relevant discipline

Description du poste

As an Administrative Assistant, you will support different managers and be responsible for numerous administrative tasks within the Procurement department. You will work at our Head Quarters in Zwijndrecht, Belgium.

Your responsibilities

• You manage the agenda of the head of the department as well as of other managers
• You take of general management assistant tasks such as being the first contact for incoming calls and mail management
• You prepare presentations and organize both internal & external meetings
• You arrange bookings of flights and hotels, travel plans
• You keep different databases and lists up to date (e.g. Sharepoint)
• You will welcome new colleagues in the team and prepare their onboarding
• You place and follow up of different type of orders
• You take care of ad hoc administrative tasks

Your profile

• You hold a BSc degree in Office management or a relevant discipline and/or you built up relevant experience
• You speak English and Dutch fluently
• The knowledge of other languages is an asset
• You are well structured, organized and accurate
• Day-to-day flexibility needs is seen as a challenge and you are resistant to stress
• You master MS Office applications very well
• You are a sociable and client-oriented person with strong communication skills

Our offer

• An extensive mobility program for a healthy work-life balance
• A permanent training track which allows you to develop yourself personally and professionally
• A stimulating, innovative workplace with numerous growth opportunities
• A people-oriented environment with an interactive health program and a focus on employee wellbeing

DEME is a world leader in the highly specialised fields of dredging, solutions for the offshore energy industry, infra marine and environmental works. The company can build on more than 140 years of know-how and experience and has fostered a pioneering approach throughout its history, enabling it to be a front runner in innovation and new technologies. DEME’s vision is to work towards a sustainable future by offering solutions for global challenges: a rising sea level, a growing population, reduction of CO2 emissions, polluted rivers and soils and the scarcity of natural resources. While the company’s roots are in Belgium, DEME has built a strong presence in all of the world’s seas and continents, operating in more than 90 countries worldwide. DEME can rely on 5,200 highly skilled professionals across the globe. With a versatile and modern fleet of over 100 vessels, backed by a broad range of auxiliary equipment, the company can provide solutions for even the most complex projects. DEME achieved a turnover of 2.62 billion euros in 2019.