Administrative Assistant (temporary position)

DEME Group; Belgique; Sur place; EUR 32 000 - 42 000; Plein temps

Avantages offerts par ce poste

Mobility program

Permanent training track

Growth opportunities

Employee health program

Résumé du poste

DEME Group is seeking an Administrative Assistant for the Procurement department at our Head Quarters in Zwijndrecht, Belgium. You will support multiple managers with a range of administrative tasks and help keep calendars, meetings, and travel arrangements organized.

The role requires a BSc in Office management or related experience, fluent English and Dutch, and strong MS Office skills. You will be a structured, organized, sociable team member capable of handling stress and delivering accurate

Qualifications

• BSc in Office management or relevant discipline.
• Fluent in English and Dutch.
• Strong MS Office skills.
• Well-structured, organized and accurate.
• Able to work under pressure and manage stress.

Responsabilités

• Manage the agenda of the head of the department and other managers.
• Handle front-line tasks such as calls and mail management.
• Prepare presentations and organize internal & external meetings.
• Arrange bookings for flights and hotels and travel plans.
• Maintain and update databases and lists (e.g. SharePoint).
• Welcome new colleagues and support onboarding.

Connaissances

MS Office

Communication skills

Organizational skills

Multitasking

Formation

BSc in Office management

Outils

SharePoint

Description du poste

As an Administrative Assistant, you will support different managers and be responsible for numerous administrative tasks within the Procurement department. You will work at our Head Quarters in Zwijndrecht, Belgium.

Your responsibilities

• You manage the agenda of the head of the department as well as of other managers;

• You take of general management assistant tasks such as being the first contact for incoming calls and mail management;

• You prepare presentations and organize both internal & external meetings;

• You arrange bookings of flights and hotels, travel plans;

• You keep different databases and lists up to date (e.g. Sharepoint);

• You will welcome new colleagues in the team and prepare their onboarding;

• You place and follow up of different type of orders;

• You take care of ad hoc administrative tasks.

Your profile

• You hold a BSc degree in Office management or a relevant discipline and/or you built up relevant experience;

• You speak English and Dutch fluently. The knowledge of other languages is an asset;

• You are well structured, organized and accurate;

• Day-to-day flexibility needs is seen as a challenge and you are resistant to stress;

• You master MS Office applications very well;

• You are a sociable and client-oriented person with strong communication skills.

Our offer

• An extensive mobility program for a healthy work-life balance;

• A permanent training track which allows you to develop yourself personally and professionally;

• A stimulating, innovative workplace with numerous growth opportunities;

• A people-oriented environment with an interactive health program and a focus on employee wellbeing.