Administrative Assistant QC

Ajinomoto Bio-Pharma Services; Wetteren; Sur place; EUR 30 000 - 46 000; Plein temps

Avantages offerts par ce poste

Comprehensive benefits

Training opportunities

International environment

Résumé du poste

Ajinomoto Bio-Pharma Services in Wetteren, Belgium, is seeking an Administrative Assistant QC to support the Quality Department with documentation, data management, and administrative processes. You will ensure accuracy, timely updates, and easy retrieval of information.

Responsibilities include preparing documents, processing analytical data from labs, maintaining SAP, LIMS, and LMS data, and handling supplier records, contracts, and purchase orders.

Qualifications

• Bachelor's degree or equivalent experience in an administrative field.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Fluent in Dutch and English, written and spoken.
• Strong organizational skills and accuracy.
• Proactive attitude and ability to work independently and in a team.

Responsabilités

• Prepare and revise documents per formatting and quality guidelines.
• Collect, process, and manage analytical data from labs.
• Support preparation of analytical methods, procedures, and reports.
• Translate analytical methods into English.
• Process data in SAP, LIMS, and the Learning Management System.
• Create purchase requisitions and orders and follow up administratively.
• Assist in managing supplier data, contracts, and received goods.
• Maintain quality documentation and archives for fast retrieval.
• Send samples to external labs and follow up analyses.
• Support the department with various administrative tasks.

Connaissances

Microsoft Office

Dutch & English communication

Organizational skills

Proactive attitude

Independent task management

Formation

Bachelor's degree in languages / office management or administrative field

Outils

SAP

LIMS

Learning Management System

Description du poste

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As an Administrative Assistant QC, you are an important link within the Quality Department. You support various administrative processes and ensure that documents, data, and information are always accurate, up-to-date, and readily available.

Your Responsibilities

• Prepare and revise documents in accordance with established formatting and quality guidelines.
• Collect, process, and manage analytical data from internal and external laboratories.
• Support the preparation and updating of analytical methods, procedures, and reports.
• Translate analytical methods into English.
• Process data in various systems such as SAP, LIMS, and the Learning Management System.
• Create purchase requisitions and purchase orders and follow up on them administratively.
• Assist in managing supplier data, contracts, and received goods.
• Maintain quality documentation, archives, labels, and records to ensure information can be retrieved quickly and efficiently.
• Send samples to external laboratories and follow up on the analyses.
• Support the department with a variety of administrative and organizational tasks.

Profile

• Holds at least a bachelor's degree, preferably in languages, office management, an administrative field, or has equivalent experience.
• Is proficient in Microsoft Office applications (Excel, Word, and PowerPoint).
• Has strong communication skills in both Dutch and English, verbally and in writing.
• Works accurately, is well-organized, and has strong administrative skills.
• Demonstrates a proactive attitude and takes ownership of responsibilities.
• Enjoys working collaboratively while also being able to manage tasks independently.

Offer

• A technically challenging position within an international and stable company that holds a leading position in the pharmaceutical industry.
• A dynamic and collaborative work environment with a strong focus on support, training, and personal development.
• An attractive salary package complemented by a comprehensive range of fringe benefits.

Ajinomoto is committed to fostering a safe and inclusive working environment and values the complementarity and diversity of its teams.