Administrative Assistant

AGO Brussel Office; Sterrebeek; Sur place; EUR 36 000 - 48 000; Plein temps

Résumé du poste

Toyota Motor Europe Material Engineering division in Belgium seeks an organized administrative specialist to support purchase orders, invoicing, and document formatting. You will help standardize processes, prepare reports, and coordinate with stakeholders to ensure timely delivery of materials and information.

The role also includes calendar management, event support, and contributing ideas to digitalization and cost reductions.

Responsabilités

• Prepare Purchase Orders, and proceed receiving and invoicing
• Process technical reports towards official issuance acc. to our internal process
• Prepare and format documents, reports, presentations
• Establish guidelines and procedures
• Actively propose and implement cost reduction and efficiency ideas
• Support the team's digitalization processes
• Manage calendars, schedule meetings, and coordinate appointments.
• Support internal and external communication with stakeholders.
• Assist in organizing events, workshops, and team activities.

Description du poste

Material Engineering division widely contributes to Toyota development activities from vehicle development projects to fundamental research. Our team is committed to develop solutions and to introduce attractive & environment-friendly materials towards circular economy, carbon neutrality and customer happiness.

Your responsibilities

• Prepare Purchase Orders, and proceed receiving and invoicing
• Process technical reports towards official issuance acc. to our internal process
• Prepare and format documents, reports, presentations
• Establish guidelines and procedures
• Actively propose and implement cost reduction and efficiency ideas
• Support the team's digitalization processes
• Manage calendars, schedule meetings, and coordinate appointments.
• Support internal and external communication with stakeholders.
• Assist in organizing events, workshops, and team activities.