Administrative Assistant

Axis Group - HR Advisor; Brussel Hoofdstad; Sur place; EUR 28 000 - 38 000; Plein temps

Résumé du poste

Axis Group is seeking an Administrative Assistant to support management and project managers by drafting correspondence, managing communications, handling calls, and overseeing digital archiving and document organization.

This temporary, full-time role requires a detail-oriented, organized candidate proficient with MS Word, Excel, Outlook and PowerPoint, who can work both independently and in a team. Fluency in Dutch and French, plus strong English, is essential.

Qualifications

• Background in administration or equivalent experience.
• Dutch speaker with excellent command of French; fluent in Dutch and good English skills.
• Proficient in MS Word, Excel, Outlook and PowerPoint; organized and detail-oriented.

Responsabilités

• Draft letters based on requests from project and contract managers and senior management.
• Manage all incoming and outgoing communications as an integral part of the role.
• Handle work-related email accounts and forward or respond to messages as needed.
• Receive and handle phone calls with professionalism and efficiency.
• Archive key documents digitally and ensure accessibility.
• Upload documents to the support platform (Axxerion).
• Maintain and annually update stakeholders’ contact information.
• Assist in drafting and preparing presentations for internal/external audiences.
• Organize the quarterly report and ensure follow-up on its implementation.

Connaissances

Administration experience

Dutch-French-English language skills

Organizational skills

Problem solving

Team & independent work

Curiosity

Formation

Administrative background or equivalent experience

Outils

MS Word

Excel

Outlook

PowerPoint

Description du poste

Overview

Join a dynamic team as an Administrative Assistant. In this key role, you’ll draft correspondence, manage communications, handle calls, and oversee digital archiving and document organization. You’ll be the backbone supporting management and project managers. If you’re detail-oriented, organized, and proficient with office software, this opportunity is perfect for you. This is a temporary contract with the possibility of transitioning to a permanent position.

Responsibilities

• Draft letters based on requests from project managers, contract managers, and senior management, ensuring the correspondence is properly signed and followed up on.
• Manage all incoming and outgoing communications as an integral part of the role.
• Manage work-related email accounts, ensuring that incoming emails are forwarded or handled appropriately.
• Receive and handle phone calls with professionalism and efficiency.
• Handle digital management and archiving of key documents (e.g., meeting minutes and contracts) to keep them accessible.
• Upload documents to the support platform (Axxerion).
• Organize and annually update stakeholders’ contact information with rigorous follow-up.
• Contribute to drafting and preparing presentations for internal and external audiences.
• Organize the quarterly report and ensure effective follow-up on its implementation.

Qualifications

• Background in administration or equivalent experience.
• Dutch speaker with excellent command of French; fluent in Dutch and good English skills.
• Advanced proficiency in MS Word, Excel, Outlook, and PowerPoint.
• Thorough and organized, able to maintain a big-picture perspective while managing multiple projects.
• Problem-solving oriented, takes initiative, and enjoys working both in a team and independently.
• Curious and ready to take on new challenges.
• Not afraid of repetitive tasks and committed to delivering high-quality work.

Benefits / Contract

• A temporary contract opportunity with the possibility of transitioning to a permanent position.
• A full-time position.