Executive Assistant

Axis Group - HR Advisor; Brussel Hoofdstad; Sur place; EUR 40 000 - 55 000; Plein temps

Avantages offerts par ce poste

Opportunity to join a diverse workplace

Emphasis on work-life balance

Résumé du poste

Axis Group is seeking a proactive Executive Assistant to join a dynamic team in Brussels. This role involves managing calendars, scheduling meetings, and facilitating effective communication while supporting administrative tasks.

Applicants should be fluent in French, Dutch, and English, with prior experience in a legal environment. The position offers a competitive salary and emphasizes maintaining a healthy work-life balance.

Qualifications

• Fluent in French, Dutch, and English.
• Previous experience as an Executive Assistant in a legal environment.
• Exceptional organizational skills.
• Adaptable and able to work independently.

Responsabilités

• Manage calendars and schedule meetings.
• Handle emails and correspondence.
• Prepare PowerPoint presentations for team initiatives.
• Coordinate with service providers for operational needs.

Connaissances

Fluency in French, Dutch, and English

Organizational skills

Proficiency in online office tools

Client service and confidentiality

Outils

Office Suite

Description du poste

Join a dynamic and innovative team as an Executive Assistant! We're seeking a proactive individual who thrives in a collaborative environment and is ready to make an impact. In this role, you will manage calendars, coordinate meetings, and facilitate smooth communication, all while showcasing your organizational prowess. Fluency in French, Dutch, and English is key, as is your experience in a legal setting. With a competitive salary and a focus on work-life balance, this is an exciting opportunity to support a talented team and contribute to various administrative tasks. Apply now to elevate your career!

Responsibilities

• Manage calendars and coordinate the planning and scheduling of meetings
• Proactively handle emails and correspondence, ensuring timely communication
• Organize meetings and conference calls effectively, facilitating smooth communication
• Maintain accurate time sheets and assist in preparing invoices
• Handle filing and archiving tasks to ensure efficient document management
• Edit and format various documents, reports, correspondence, and other materials as needed
• Answer and manage telephone inquiries with professionalism
• Prepare engaging PowerPoint presentations to support team initiatives
• Perform general administrative and organizational tasks to support daily operations
• Oversee the process of obtaining signatures, legalizations, and apostilles for necessary documents
• Coordinate with various service providers, including notaries, domiciliation agents, and banks, to meet operational needs

Qualifications

• Available to start immediately
• Fluent in French, Dutch, and English
• Previous experience working as an Executive Assistant within a legal environment and knowledge of operations and sectors related to corporate law firms
• Excellent proficiency in online office tools, including the Office Suite
• Exceptional organizational skills and appreciation for meeting deadlines
• Strong commitment to client service and confidentiality, coupled with a detail-oriented approach
• Adaptable and thrives in a collaborative team setting
• Can work independently, take initiative, and effectively juggle multiple responsibilities simultaneously

Benefits

• An opportunity to join a friendly, innovative, and diverse workplace that fosters talent, creativity, and proactive engagement
• A competitive salary that will be established based on your qualifications and work experience as an employee
• Emphasis on maintaining a healthy work-life balance