Accounts cum Admin Executive

Jit Fa (S) Pte Ltd; Merelbeke; On-site; EUR 38,000 - 52,000; Full time

Job summary

Jit Fa (S) Pte Ltd in Gent seeks an experienced Accountant to manage end-to-end bookkeeping, ensure accurate entries in Xero, prepare customer statements, and handle GST filings, payroll and reporting. You will monitor cashflow, liaise with auditors, and support administrative duties as needed.

Office-based role requiring strong numerical skills, attention to detail, and ability to coordinate with management and external partners.

Qualifications

• Full sets of accounts.
• Ensure proper accounting entries in the Xero Accounting System.
• Ensure statements of accounts reach customers.
• Follow up and chase payments.
• Prepare weekly/bi-weekly/monthly reports including bank balance for the MD.
• Filing GST, PIC, and other grant claims.
• Generate sales invoices and credit notes.
• Monitor bank balances and manage cashflow requirements.
• Handle quarterly GST submissions.
• Liaise with auditors for year-end audits.
• Carry out ad-hoc administrative duties (documentation, insurance, petty cash, payroll from software).
• Manage incoming calls, emails and correspondence.
• Maintain and organize office files and documents.
• Assist in scheduling meetings, appointments and site visits.
• Assist in preparing quotations, work orders, and reports.
• Monitor accounts payable and receivable.
• Assist in payroll processing and employee expense reports.

Responsibilities

• Full sets of accounts.
• Ensure proper accounting entries in the Xero Accounting System.
• Ensure statements of accounts reach customers.
• Follow up and chase payments.
• Prepare weekly/bi-weekly/monthly reports including bank balance for the MD.
• Filing GST, PIC, and other grant claims.
• Generate sales invoices and credit notes.
• Monitor bank balances and manage cashflow requirements.
• Handle quarterly GST submissions.
• Liaise with auditors for year-end audits.
• Carry out ad-hoc administrative duties (documentation, insurance, petty cash, payroll from software).
• Manage incoming calls, emails and correspondence.
• Maintain and organize office files and documents.
• Assist in scheduling meetings, appointments and site visits.
• Assist in preparing quotations, work orders, and reports.
• Monitor accounts payable and receivable.
• Assist in payroll processing and employee expense reports.

Job description

• Full sets of accounts

• Ensure proper accounting entry to Xero Accounting System

• Ensure Statement of Accounts reach the customers

• Follow up and chase payment

• Prepare weekly/bi-weekly/monthly reports, bank balance to MD

• Filing of GST, PIC, other grant claims

• Generate sales invoicing and credit note

• Monitor the bank balances and manage the cashflow requirements.

• Handle quarterly GST submission

• Liaison with Auditor for year-end auditing

• Carry out Administrative Duties when assigned (i.e. Proper Documentation, Insurance, Petty Cash , Payroll from software)

• Manage incoming calls, emails, and correspondence.

• Maintain and organize office files and documents.

• Assist in scheduling meetings, appointments, and site visits.

• Assist in preparing quotation, work orders, and reports.

• Monitor accounts payable and receivable.

• Assist in payroll processing and employee expense reports.