World Cup Travel Coordinator — Hybrid Sydney

Rugby World Cup Limited

Sydney

Hybrid

AUD 70,000 - 90,000

Full time

3 days ago

Be an early applicant

A complete application in a minute

Tailored resume and cover letter, ready to send.

Get past ATS filters

Benefits offered by this job

Hybrid work model

4 days in office per week

CBD Sydney HQ

Wellbeing initiatives

Lunch & Learn sessions

On-site showers

Team events

Global event exposure

Job summary

Rugby World Cup Australia is seeking a Travel Coordinator to manage end-to-end travel for the Rugby World Cup 2027. Based in Sydney, you will work with RWCA, World Rugby Events & Media, and multiple stakeholders to deliver travel plans for teams, officials, guests, and staff.

You will coordinate with airlines and a travel management company, support the Tournament Management System, and help solve real-time travel challenges during delivery, while staying aligned with project timelines and

Qualifications

Minimum of 2 years working within the Travel Industry; ideally with sport travel experience or experience within a travel agency that has dealt with sport and/or major events, ideally within Australia.
Experience in dealing with both commercial and charter travel.
Great analytical and interpersonal skills; able to accurately assess workloads, evaluate performance, and motivate teams.
Track record in taking accountability for delivery against fixed timeframes and specific project deliverables.
Understanding of project management and travel management systems.
Advanced skills in MS Office (Excel, Word, PowerPoint).
Excellent organisational and planning skills.
Time management and the ability to prioritise a varied workload.

Responsibilities

Assist with developing and implement travel plans (both commercial and charter) for key tournament stakeholders including Teams, Match Officials, Tournament Guests, World Rugby appointed staff and RWCA staff in the lead up to and during the tournament.
Effectively working with all key travel suppliers of the tournament including but not limited to airlines and our travel management company (TMC).
Collaborate with all relevant departments within RWCA ensuring that appropriate travel services are delivered to all relevant stakeholders.
Work closely with the wider RWCA Transport team, TMC and WREM in supporting the Tournament Management System (TMS).
Ensure clear communication with relevant parties on booking processes for all travel requirements that fall under the responsibility of RWC 2027.
Support the tournament time staff to problem solve flight delays, flight changes, cancellations and real-time issues
Identify and mitigate against all travel risks that exist within the tournament delivery
Work closely with the Arrivals and Departures team to ensure the successful delivery of all travel plans and the Tournament Management System.