Workshop Administration Officer

Chandler Macleod; Ballina Shire; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Great short-term assignment

Daytime roster with 9-day fortnight

Option for a 4-day week

Job summary

Chandler Macleod is seeking a Workshop Administration Officer to support a busy depot/workshop environment, providing high‑level administration and customer service across fleet servicing and workshop records. The role includes sourcing parts, coordinating service delivery, maintaining databases and handling registration renewals and service administration with a daytime roster and full‑time hours.

Ideal candidates will have proven admin experience, strong IT skills, a current Class C license,

Qualifications

• Demonstrated experience in administration and customer service, delivering outcomes on time
• Certificate in Administration, fleet management or a related field (or equivalent experience)
• Strong interpersonal skills and a practical, customer-focused approach
• Confident computer skills (Microsoft Office and corporate systems) with efficient typing speed
• Strong attention to detail and accurate record keeping
• Current Class C driver licence (mandatory)

Responsibilities

• Provide high-level customer service and administration support for workshop operations
• Source parts/resources required for servicing, repairs and maintenance of plant and equipment
• Support fleet/vehicle service and repair administration, including delivery/handover coordination
• Assist with registration renewals and scheduled vehicle servicing administration
• Maintain workshop databases, records and documentation (accurate and up to date)

Skills

Administration

Customer service

Interpersonal skills

Typing speed

Record keeping

Driver licence

Education

Certificate in Administration or fleet management

Tools

Microsoft Office

Fleet/corporate systems

Job description

About the role

We are seeking a Workshop Administration Officer to support a busy depot/workshop environment. This role plays a key part in keeping day-to-day workshop operations running smoothly, with a mix of customer service, coordination and admin support across fleet/vehicle servicing and workshop records.

Duties

• Provide high-level customer service and administration support for workshop operations
• Source parts/resources required for servicing, repairs and maintenance of plant and equipment
• Support fleet/vehicle service and repair administration, including delivery/handover coordination
• Assist with registration renewals and scheduled vehicle servicing administration
• Maintain workshop databases, records and documentation (accurate and up to date)

Skills and Experience

• Demonstrated experience in administration and customer service, delivering outcomes on time
• Certificate in Administration, fleet management or a related field (or equivalent experience)
• Strong interpersonal skills and a practical, customer-focused approach
• Confident computer skills (Microsoft Office and corporate systems) with efficient typing speed
• Strong attention to detail and accurate record keeping
• Current Class C driver licence (mandatory)

Desirable

• Experience in spare parts ordering/processing and service administration (automotive or heavy plant)
• Experience in a structured environment with compliance and record-keeping requirements (e.g., government)

Benefits

• Great short-term assignment with full-time hours
• Consistent daytime roster with 9-day fortnight (and option for a 4-day week)
• Hands-on, practical admin role supporting workshop and fleet operations