Workshop Admin & Operations Coordinator

Questas Group; Singleton Council; On-site; AUD 60,000 - 75,000; Full time

Job summary

Custom Fluidpower, part of the Questas Group, is seeking a highly organised Workshop Administrator / Stores professional to join our Singleton team. You will coordinate workshop administration, support technicians, manage stock, and help ensure smooth operations behind the scenes.

In this hands-on role you’ll liaise with workshop, sales teams and suppliers to deliver exceptional service to customers. Strong organisational skills, ERP experience and attention to detail are essential to succeed.

Qualifications

• Experience in workshop administration, stores or operational support.
• Strong organisational skills and attention to detail.
• Experience with ERP systems and Microsoft Office.
• Able to prioritise tasks and meet deadlines.
• Strong communication and relationship-building skills.
• Proactive attitude and able to solve problems independently.
• Experience in industrial, manufacturing, engineering or fluid power environments preferred.

Responsibilities

• Provide day-to-day administrative support to the workshop team.
• Manage workshop job documentation, sales orders and invoicing.
• Coordinate purchase orders and supplier follow-ups.
• Enter timesheets and support payroll processing.
• Maintain workshop labour allocation and job tracking.
• Assist with quotations and customer communication.
• Receive, inspect and store incoming goods.
• Manage inventory accuracy and stock movements.

Skills

Workshop admin

Stores management

ERP systems

MS Office

Communication

Tools

ERP software

MS Office

Job description

Custom Fluidpower, part of the Questas Group, is seeking a highly organised Workshop Administrator / Stores professional to join our Singleton team. You will coordinate workshop administration, support technicians, manage stock, and help ensure smooth operations behind the scenes.

In this hands-on role you’ll liaise with workshop, sales teams and suppliers to deliver exceptional service to customers. Strong organisational skills, ERP experience and attention to detail are essential to succeed.