Works Coordinator

Programmed; Parramatta; On-site; AUD 90,000 - 110,000; Full time

Job summary

Persol connects people to meaningful work. Persol is recruiting a Works Coordinator for a well-established maintenance contractor based in Parramatta.

This fast-paced role supports administration and coordination of a high-profile contract, requiring organisation, clear communication, and meticulous attention to detail. Key duties include coordinating trades and contractors, scheduling field resources, following up and closing out jobs, keeping accurate records, and assisting with reports and

Qualifications

• Previous experience in a Works Coordinator, scheduler, or similar role.
• Call centre or high-volume coordination experience is highly regarded
• Strong administrative and organisational skills
• Ability to multitask and prioritise competing workloads
• Excellent attention to detail
• Competent using Microsoft Office and job management systems
• Strong communication skills with the ability to liaise with trades and contractors
• Experience logging calls and managing work orders in a system

Responsibilities

• Coordinate trades and contractors across multiple maintenance works
• Schedule and deploy field resources effectively
• Follow up, track progress, and close out jobs
• Maintain accurate records and ensure data integrity
• Prepare reports and support project tracking
• Monitor deadlines and keep projects on schedule
• Maintain project documentation including plans, logs, and reports
• Process invoices and ensure alignment with purchase orders and contracts
• Support environmental and compliance procedures where required

Skills

Works coordination

Scheduler

High-volume coordination

Administrative skills

Multitasking

Attention to detail

Microsoft Office

Job management systems

Communication skills

Liaise with trades/contractors

Tools

Microsoft Office

Job management systems

Job description

We are currently recruiting a Works Coordinator on behalf of our client, a well established and growing organisation in the property maintenance sector, based in Parramatta.

The Role

Reporting to the Project Manager, you will play a key role in supporting the administration and coordination of a high-profile contract. This is a fast-paced position where organisation, communication, and attention to detail are essential to ensure works are delivered efficiently and on time.

Key Responsibilities

• Coordinate trades and contractors across multiple maintenance works
• Schedule and deploy field resources effectively
• Follow up, track progress, and close out jobs
• Maintain accurate records and ensure data integrity
• Prepare reports and support project tracking
• Monitor deadlines and keep projects on schedule
• Maintain project documentation including plans, logs, and reports
• Process invoices and ensure alignment with purchase orders and contracts
• Support environmental and compliance procedures where required

Skills and Experience

• Previous experience in a Works Coordinator, scheduler, or similar role
• Call centre or high-volume coordination experience is highly regarded
• Strong administrative and organisational skills
• Ability to multitask and prioritise competing workloads
• Excellent attention to detail
• Competent using Microsoft Office and job management systems
• Strong communication skills with the ability to liaise with trades and contractors
• Experience logging calls and managing work orders in a system

What We're Looking For

We're seeking individuals who are highly organised, proactive, and comfortable working across systems. You will be a strong communicator who thrives in a fast-paced environment and can manage multiple priorities with efficiency and accuracy.

Why Apply

• Join a respected and growing business in the property maintenance sector
• Be part of a supportive and collaborative team
• Opportunity to develop your coordination and project support experience
• Immediate opportunities available

At PERSOL, we connect people to meaningful work and growth.
With decades of experience and a future-focused mindset, we're here to support your career journey. We offer fresh opportunities, trusted guidance, and a people-first approach.

We're committed to creating a safe, inclusive, and respectful workplace that embraces diverse experiences, backgrounds, and perspectives.
We strongly encourage applications from women, people of Aboriginal and Torres Strait Islander descent, and individuals from all communities.