Project Coordinator

Gough Recruitment; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Client-side project exposure

iCIRT-rated Builder/Developer

Long-term career growth

Development in Construction Project Mg

Job summary

Gough Recruitment is representing a client in South-West Sydney seeking an experienced Project Coordinator/Administrator to support the Project Management team on multi-residential construction sites. This on-site role features a rotational Saturday roster and offers exposure to a growing project pipeline.

You will coordinate meetings, maintain documentation, manage subcontractors and suppliers, and liaise with authorities to obtain permits and approvals.

Qualifications

• Minimum of two (2) years' local experience in a similar role within the building and construction industry, preferably on Class 2 residential projects.
• Proficient in Google Workspace applications and Microsoft Project; experience with Jobpac, Field View, and Microsoft Teams is advantageous but not essential.
• Highly organised with strong attention to detail and the ability to prioritise tasks and consistently meet deadlines.
• Demonstrates integrity, professionalism, and excellent verbal and written communication skills, with a proactive and analytical approach to problem solving.
• Self-motivated, enthusiastic team player with a strong work ethic, seeking ongoing professional development within a growing organisation.
• Comfortable speaking on the phone when liaising and coordinating with suppliers, subcontractors, and authorities.

Responsibilities

• Provide comprehensive site and project administration support, including organising progress review meetings, preparing and issuing minutes, and maintaining controlled project documentation.
• Coordinate subcontractors by arranging kick-off meetings, issuing site instructions and notices, assessing cost and time impacts, and following up on inspections and compliance requirements.
• Manage supplier coordination, including scheduling deliveries, organising returns, and assisting with invoice verification and credit assessments.
• Liaise with authorities, consultants, and statutory bodies to obtain required approvals, permits, and certifications.
• Maintain accurate, compliant, and up-to-date project records in accordance with contractual, regulatory, and company requirements.
• Support the Site and Project Managers with project controls, including tracking progress, risks, variations, and supporting documentation.
• Contribute to the development and continuous improvement of project management systems, processes, and best practices to improve operational efficiency.

Skills

Organisation

Communication

Problem solving

Tools

Google Workspace

Microsoft Project

Jobpac

Field View

Microsoft Teams

Job description

Our client is an ISO-certified, iCIRT-rated property development and building company located in South-West Sydney. They have a proven track record of delivering luxury residential apartments, inspirational and contemporary homes, and vibrant new communities across Greater Sydney.

The strength of the business is reflected in its approach to every project, with a strong focus on passion, teamwork, professionalism, and quality.

Their greatest asset is their people.

About the Role

Our client is seeking an experienced Project Coordinator / Administrator to provide support to the Project Management team, reporting to the Site Manager. You will learn from some of the best in the industry and become part of a growing property development group that is expanding due to a strong pipeline of upcoming projects.

You will be responsible for managing the complete Project Coordination and Administration processes across multi-residential construction project sites.

To succeed in this role, you must be a strong listener who is eager to step up and take on additional responsibility. You will be proactive, forward-thinking, possess a can-do attitude, and be capable of supporting the delivery of projects through the design and approvals process. This opportunity is ideally suited to a candidate looking for a challenge and ready to take ownership of their contribution within a growing business.

This is an on-site role with a rotational Saturday roster.

Key Duties

• Provide comprehensive site and project administration support, including organising progress review meetings, preparing and issuing minutes, and maintaining controlled project documentation.


• Coordinate subcontractors by arranging kick-off meetings, issuing site instructions and notices, assessing cost and time impacts, and following up on inspections and compliance requirements.


• Manage supplier coordination, including scheduling deliveries, organising returns, and assisting with invoice verification and credit assessments.


• Liaise with authorities, consultants, and statutory bodies to obtain required approvals, permits, and certifications.


• Maintain accurate, compliant, and up-to-date project records in accordance with contractual, regulatory, and company requirements.


• Support the Site and Project Managers with project controls, including tracking progress, risks, variations, and supporting documentation.


• Contribute to the development and continuous improvement of project management systems, processes, and best practices to improve operational efficiency.

About You

We're seeking candidates who are practical, hands-on, and thrive in a busy construction environment.

• Minimum of two (2) years' local experience in a similar role within the building and construction industry, preferably on Class 2 residential projects.


• Proficient in Google Workspace applications and Microsoft Project; experience with Jobpac, Field View, and Microsoft Teams is advantageous but not essential.


• Highly organised with strong attention to detail and the ability to prioritise tasks and consistently meet deadlines.


• Demonstrates integrity, professionalism, and excellent verbal and written communication skills, with a proactive and analytical approach to problem solving.


• Self-motivated, enthusiastic team player with a strong work ethic, seeking ongoing professional development and career progression within a growing organisation.


• Comfortable speaking on the phone when liaising and coordinating with suppliers, subcontractors, and authorities.

Benefits

As the business continues to grow, opportunities for career advancement are becoming increasingly available. Benefits include:

• Client-side project exposure.


• Opportunity to work for an iCIRT-rated Builder/Developer.


• Opportunity for long-term career growth within the business.


• Opportunity to further develop knowledge and experience in Construction Project Management.