Works Coordinator

PERSOL; Parramatta; On-site; AUD 70,000 - 100,000; Full time

Job summary

PERSOL in Parramatta is seeking a Works Coordinator to support administration and coordination of a high-profile contract within the property maintenance sector. This fast-paced role requires strong organisation, communication, and attention to detail to ensure works are delivered on time.

Reporting to the Project Manager, you will coordinate trades, schedule field resources, track progress, and maintain accurate records.

Qualifications

• Previous experience in a Works Coordinator, scheduler, or similar role.
• Experience in call centre or high-volume coordination is highly regarded.
• Strong administrative and organisational skills are essential.
• Ability to multitask and prioritise competing workloads.
• Excellent attention to detail and data integrity when updating records.

Responsibilities

• Coordinate trades and contractors across multiple maintenance works.
• Schedule and deploy field resources effectively.
• Follow up, track progress, and close out jobs.
• Maintain accurate records and ensure data integrity.
• Prepare reports and support project tracking.
• Monitor deadlines and keep projects on schedule.
• Maintain project documentation including plans, logs, and reports.
• Process invoices and ensure alignment with PO and contracts.
• Support environmental and compliance procedures where required.

Skills

Works Coordinator

Call centre experience

Administrative skills

Multitasking

Attention to detail

MS Office

Job management systems

Communication

Work order management

Tools

MS Office

Job management systems

Job description

We are currently recruiting a Works Coordinator on behalf of our client, a well established and growing organisation in the property maintenance sector, based in Parramatta.

The Role

Reporting to the Project Manager, you will play a key role in supporting the administration and coordination of a high-profile contract. This is a fast-paced position where organisation, communication, and attention to detail are essential to ensure works are delivered efficiently and on time.

Key Responsibilities

• Coordinate trades and contractors across multiple maintenance works
• Schedule and deploy field resources effectively
• Follow up, track progress, and close out jobs
• Maintain accurate records and ensure data integrity
• Prepare reports and support project tracking
• Monitor deadlines and keep projects on schedule
• Maintain project documentation including plans, logs, and reports
• Process invoices and ensure alignment with purchase orders and contracts
• Support environmental and compliance procedures where required

Skills and Experience

• Previous experience in a Works Coordinator, scheduler, or similar role
• Call centre or high-volume coordination experience is highly regarded
• Strong administrative and organisational skills
• Ability to multitask and prioritise competing workloads
• Excellent attention to detail
• Competent using Microsoft Office and job management systems
• Strong communication skills with the ability to liaise with trades and contractors
• Experience logging calls and managing work orders in a system

What We're Looking For

We're seeking individuals who are highly organised, proactive, and comfortable working across systems. You will be a strong communicator who thrives in a fast-paced environment and can manage multiple priorities with efficiency and accuracy.

Why Apply

• Join a respected and growing business in the property maintenance sector
• Be part of a supportive and collaborative team
• Opportunity to develop your coordination and project support experience
• Immediate opportunities available

We're committed to creating a safe, inclusive, and respectful workplace that embraces diverse experiences, backgrounds, and perspectives.
We strongly encourage applications from women, people of Aboriginal and Torres Strait Islander descent, and individuals from all communities.