Workforce Scheduler: Rostering & Onboarding Lead

MAYDAY Recruitment Group; Sydney; On-site; AUD 80,000 - 85,000; Full time

Benefits offered by this job

Humanforce training provided

Job summary

MAYDAY Recruitment Group is partnering with an established aged care provider to recruit a Workforce Coordinator for a busy residential facility on Sydney’s North Shore. This permanent, full-time role supports rostering, workforce planning, timesheets, onboarding, compliance and employee administration for a team of around 200.

You’ll work closely with the Director of Nursing and People & Culture, thrive in a fast-paced environment, and benefit from on-site training and a Monday–Friday

Qualifications

• Experience in workforce coordination, rostering, scheduling or busy administration.
• Strong systems capability and quick to learn new technology.
• Aged care or healthcare experience beneficial but not essential.
• Full, unrestricted Australian working rights.
• Police check required.
• Excellent time-management and organizational skills.

Responsibilities

• Coordinate and maintain fortnightly employee rosters across a large, shift-based workforce.
• Manage staff availability, leave, shift allocations and roster changes.
• Respond to sick leave, staffing gaps and last-minute workforce requirements.
• Coordinate shift coverage and liaise with employees regarding availability.
• Monitor overtime, costs and agency utilisation.
• Review and authorise daily timesheets for payroll.
• Support onboarding and documentation for new starters.
• Assist with site recruitment administration and interviews.
• Maintain accurate employee files and compliance records.

Skills

Roster coordination

Workforce planning

Scheduling

Administration

Data handling

Attention to detail

Communication

Tools

Humanforce

Job description

MAYDAY Recruitment Group is partnering with an established aged care provider to recruit a Workforce Coordinator for a busy residential facility on Sydney’s North Shore. This permanent, full-time role supports rostering, workforce planning, timesheets, onboarding, compliance and employee administration for a team of around 200.

You’ll work closely with the Director of Nursing and People & Culture, thrive in a fast-paced environment, and benefit from on-site training and a Monday–Friday