Events Coordinator

Levantine Hill Group; City of Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Levantine Hill Estate in Yarra Valley, Australia, seeks an energetic Events Coordinator to manage weddings, corporate functions and premium events from enquiry to delivery.

You will coordinate with sales, kitchen and front-of-house teams to ensure flawless experiences, conduct venue tours, and oversee logistics, timelines and reporting in CRM systems. A fast-paced, people-focused role with hands-on ownership awaits.

Qualifications

• Experience in events, hospitality, sales or customer service.
• Strong planning, organisational and time management skills.
• Excellent communication and relationship-building abilities.
• RSA certification required.
• Willingness to work across a seven-day roster.

Responsibilities

• Manage events from enquiry through execution and post-event follow-up.
• Convert inbound event and function enquiries into confirmed bookings.
• Conduct venue inspections and showcase our stunning event spaces.
• Prepare function sheets, event timelines and operational briefs.
• Coordinate client requirements and event logistics.
• Liaise with kitchen, reservations and front-of-house teams to ensure seamless delivery.
• Attend events and functions to support successful execution.
• Maintain accurate event records and reporting within CRM systems.
• Take ownership of the functions space, ensuring it is fully stocked and presentation-ready.
• Coordinate equipment hire, maintenance requirements and venue readiness checks.
• Support reservations and guest enquiries as required.

Skills

Planning & time management

Communication

Relationship building

Proactive mindset

Multitasking

Tools

Microsoft Office

Reservation systems

RSA certification

Job description

Create unforgettable experiences at one of Australia's most awarded wine destinations.

Levantine Hill Estate is renowned for delivering exceptional food, wine and luxury hospitality experiences in the heart of the Yarra Valley. We are seeking an energetic, organised and customer-focused Events Coordinator to join our team and help bring extraordinary events to life.

This is an exciting opportunity for someone who thrives in a fast-paced environment, loves working with people, and enjoys seeing an event through from initial enquiry to successful delivery.

About the Role

As one of our Events Coordinators, you'll be the first point of contact for clients planning weddings, corporate functions, private celebrations and premium events. You'll manage the complete event journey while working closely with our sales, kitchen and front-of-house teams to deliver seamless, memorable experiences.

No two days are the same. From conducting venue tours and coordinating event logistics to supporting reservations and ensuring every detail is executed to perfection, you'll play a vital role in the success of our events business.

What You'll Be Doing

Manage events from enquiry through to execution and post-event follow-up

Convert inbound event and function enquiries into confirmed bookings

Conduct venue inspections and showcase our stunning event spaces

Prepare function sheets, event timelines and operational briefs

Coordinate client requirements and event logistics

Liaise with kitchen, reservations and front-of-house teams to ensure seamless delivery

Attend events and functions to support successful execution

Maintain accurate event records and reporting within CRM systems

Take ownership of the functions space, ensuring it is fully stocked, presentation-ready and maintained to the highest standards

Coordinate equipment hire, maintenance requirements and venue readiness checks

Support reservations and guest enquiries as required

About You

You are a natural organiser who combines exceptional attention to detail with a passion for hospitality and customer service.

You'll bring:

Previous experience in events, hospitality, sales or customer service

Strong planning, organisational and time management skills

Excellent communication and relationship-building abilities

A proactive, hands-on approach with a willingness to take ownership

Confidence managing multiple priorities in a fast-paced environment

Intermediate computer skills, including Microsoft Office and reservation systems

Current RSA certification

Flexibility to work across a rotating seven-day roster as required

Why Join Levantine Hill?

Work in a world-class destination

Be part of an award-winning luxury hospitality and events venue in the beautiful Yarra Valley.

Help deliver weddings, celebrations and premium events that guests remember for a lifetime.

Grow your career

Join a passionate and supportive team where your ideas, energy and initiative are valued.

If you're passionate about hospitality, thrive on creating unforgettable experiences and are ready to take the next step in your events career, we'd love to hear from you.