Events Coordinator

Master Builders Association of New South Wales; Newcastle City Council; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

16% superannuation

Monday to Friday

Onsite parking

Job summary

Master Builders Association of New South Wales – Newcastle NSW is seeking an organised Event Coordinator to manage events from planning through delivery and post-event evaluation. You will ensure high service levels for members, attendees and stakeholders, working from our Newcastle Office.

The role requires coordinating venues, catering, transport, accommodation and suppliers, with some travel within NSW. A qualification in event management is preferred and a minimum of 2 years' experience is

Qualifications

• 2+ years in event management or coordination.
• CRM & event management systems experience preferred.
• Ability to coordinate venues, catering, travel and budgets with stakeholders.

Responsibilities

• Assist in the delivery of Events & Awards program.
• Work with internal stakeholders to understand event requirements and budgets.
• Coordinate venues, catering, equipment, transport, accommodation and other suppliers.
• Assist with marketing and promotional activities, including invitations and social media content.
• Liaise with venues, suppliers, contractors, speakers, sponsors and other partners.
• Complete associated event administration and budget tracking.
• Support the wider Events Team with multiple projects and priorities.
• Attend events and awards where required within NSW.

Skills

Event coordination

Team collaboration

Attention to detail

Organisation

Education

Event management qualification preferred

Tools

CRM software

Event management software

Job description

Master Builders Association of New South Wales - Newcastle NSW

Master Builders is the leading industry association in NSW. We are chartered with representing and furthering the interests of those in the building and construction industry.

We offer advice and support to assist our members with the day to day running of their business. This includes safety, legal, industrial relations, insurance, apprenticeship and training.

We require a highly motivated person who has a proven track record in event coordination that can perform in a small team environment. The primary responsibility for this role is coordinating events from initial planning through to delivery and post-event evaluation, while ensuring a high level of service for members, attendees and stakeholders.

This role will be located at our Newcastle Office.

Key Responsibilities

• Assist in the delivery of our Events & Awards program.
• Work closely with internal stakeholders to understand event requirements, objectives and budgets.
• Coordinate venues, catering, equipment, transport, accommodation and other suppliers.
• Assist with marketing and promotional activities, including invitations, event materials and social media content.
• Liaise with venues, suppliers, contractors, speakers, sponsors and other event partners.
• Complete associated event administration.
• Assist with event budgets and expenditure tracking.
• Support the wider Events Team with multiple projects and priorities as required.
• Attend events and awards where required (Some travel required within NSW).

Key Attributes

• Ability to work in a team environment.
• Highly organised with excellent attention to detail.
• Be self motivated and display ability to work autonomously.
• Confident managing multiple tasks, deadlines and competing priorities
• Passionate about delivering high-quality events and exceptional customer experience

Qualifications & Experience

• Qualifications in event management preferred.
• Minimum 2 years event management experience.
• Experience CRM & Event Management systems preferred.
• Experience managing suppliers, budgets and event logistics is advantageous.

About us and what we can offer

• Up to 16% superannuation for long term staff members.
• Monday to Friday work week.
• Modern office environment and onsite parking available.
• We are looking for someone who first and foremost is a good cultural fit for our team. We will take someone with the right attitude over someone with more experience every time.