Event and Operations Coordinator

Preston Manor Operations Pty Ltd; Toowoomba Regional; On-site; AUD 32,000 - 42,000; Part time

Job summary

Preston Manor Operations Pty Ltd in Toowoomba is seeking an energetic Event & Operations Coordinator to bridge meticulous planning with flawless execution. The role splits between early-week event coordination and weekend operations, starting around 25 hours per week with Friday to Sunday delivery, and it aims to progress to full-time as our calendar grows.

You'll work with the management team and Executive Chef to ensure budgets, layouts, timelines, and guest experiences are precise, while

Qualifications

• Proven experience in event coordination, premium hospitality management, or wedding venue operations.
• 2–3 years in function spaces, wedding venues, or high-end hospitality.
• Experience managing function costs and protecting profit margins.
• Ability to lead casual staff and collaborate with department heads.
• Excellent time management; balance planning days with event delivery.
• Availability for flexible hours, including weekends and late finishes.
• Current Queensland RSA (Responsible Service of Alcohol) certificate.

Responsibilities

• Coordinate event layouts, finalize timelines, and manage client/vendor communications ahead of weekend events.
• Partner with management and Executive Chef to coordinate food, beverage, and service delivery.
• Oversee event delivery with a focus on budget adherence and venue profitability.
• Act as on-site coordinator for weddings and functions from guest arrival to departure.
• Supervise front-of-house flow, casual staff, and guest satisfaction during weekend service.
• Direct venue room setups, layout adjustments, and final styling touches.
• Meet weekly with Executive Chef to confirm catering run-sheets and guest counts.

Skills

Event coordination

Hospitality management

Wedding venue operations

Budget tracking

Staff supervision

Job description

Preston Manor Operations Pty Ltd – Preston QLD

We are seeking an energetic, detail-oriented Event & Operations Coordinator who can seamlessly bridge the gap between meticulous planning and flawless execution. Working closely alongside our existing management team and Executive Chef, this dynamic role splits your time between early-week event coordination and high-energy weekend operations. Initially starting at approximately 25 hours per week, this position offers a structured lifestyle balance mid-week, shifting into event delivery from Friday to Sunday. It is designed to quickly transition into a full-time career for the right candidate as our event calendar expands.

Key responsibilities

Coordinate layouts, finalize timelines, communicate with clients and vendors, and ensure all administration is locked in ahead of the weekend

Partner with management team and Executive Chef to coordinate seamless food, beverage, and service delivery

Oversee event delivery with a sharp eye on financial performance, managing events to strict budgets and ensuring venue profitability

Act as the primary on-site coordinator for weddings and functions, keeping timelines running perfectly from guest arrival to departure

Oversee front-of-house flow, casual floor staff, and guest satisfaction during regular weekend lunch services

Supervise venue room setups, layout adjustments, and final styling touches

Manage events strictly to budgeted targets including labour costs, beverage usage, and event spend

Meet weekly with the Executive Chef to confirm catering run-sheets, guest counts, and dietary requirements

Act as the point of contact for clients mid-week to finalize floor plans, timelines, and supplier bump-in schedules

Lead and direct casual floor staff during services, ensuring strict compliance with RSA laws

About you

Proven experience in event coordination, premium hospitality management, or wedding venue operations

Minimum 2–3 years in function spaces, wedding venues, or high-end hospitality

Strong experience managing function costs, tracking event-specific budgets, and protecting profit margins

Demonstrated experience directing casual staff and working cohesively with other department heads

Excellent time management and ability to balance quiet office-based planning days with high-energy event delivery days

Availability and willingness to work flexible hours, including weekends and late finishes for functions

Current Queensland RSA (Responsible Service of Alcohol) certificate

About us

Preston Manor is a quality, brand-new premium venue in Toowoomba, quickly becoming the region's premier destination for stunning weddings, high-end corporate functions, special events, and our regular, busy weekend lunches. We pride ourselves on delivering an exceptional, polished guest experience from start to finish.

Be part of building a premier destination venue from the ground up

Strong, experienced leadership support from our established management and culinary team

True career progression from permanent casual to full-time status

Work in a beautiful, high-quality premium environment