Volunteer Programs Coordinator - Hybrid Admin & Recruitment

St Vincent's Health Australia; City of Melbourne; Hybrid; AUD 55,000 - 65,000; Full time

Benefits offered by this job

Salary packaging up to $15,990

Novated leasing

Meals and Entertainment card up to $2,

Employee benefits

Job summary

St Vincent’s Health Australia is seeking a motivated Volunteer Support Administrator to join their national volunteer team. The role supports recruitment, onboarding, training and ongoing engagement for volunteers across aged care, hospitals and community programs, with flexibility to work from home part of the week.

You’ll coordinate records, prepare reports, and liaise with internal stakeholders to ensure smooth volunteer lifecycle management.

Qualifications

• Highly organised and detail oriented with strong administrative capabilities.
• Proven experience in an administrative or coordination support role in recruitment, HR, volunteer or community sector.
• Genuine and kind communication skills with confidence engaging volunteers and internal/external stakeholders.
• Comfortable working with systems and databases with high accuracy.
• Able to manage competing priorities and meet deadlines in a structured environment.
• Proactive and reliable with a mission-driven mindset.

Responsibilities

• Provide administrative support across the volunteer lifecycle, including high-volume recruitment, onboarding and retention check-ins.
• Coordinate volunteer recruitment administration, including application processing, screening documentation and compliance checks.
• Support the delivery of volunteer onboarding and training by preparing materials, scheduling sessions and maintaining attendance records.
• Maintain accurate and up-to-date volunteer records in internal systems, ensuring data integrity and compliance.
• Assist with volunteer communications, including check-ins, updates and general enquiries.
• Support the coordination of volunteer programs, events and recognition initiatives.
• Assist with volunteer-to-resident matching administration, ensuring records are accurate and up to date.
• Prepare reports and track volunteer data / KPIs to support coordinators and program decision-making

Skills

Recruitment admin

Data entry

Communication skills

Stakeholder engagement

Office software

Tools

CRM systems

Job description

St Vincent’s Health Australia is seeking a motivated Volunteer Support Administrator to join their national volunteer team. The role supports recruitment, onboarding, training and ongoing engagement for volunteers across aged care, hospitals and community programs, with flexibility to work from home part of the week.

You’ll coordinate records, prepare reports, and liaise with internal stakeholders to ensure smooth volunteer lifecycle management.