Project Coordinator

St Vincent's Health Australia; City of Melbourne; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Salary packaging options

Discounted private health insurance

Employee Assistance Program

Job summary

St Vincent’s Health Australia is seeking a Project Coordinator to support the Project Manager in delivering SQL Modernisation and Application Audit projects. The role coordinates activities, schedules, documentation and stakeholder engagement while monitoring progress to meet scope, time and quality targets.

Responsibilities include analysing operational requirements, identifying process improvements, defining requirements, evaluating options, and supporting testing.

Qualifications

• 5+ years’ experience in Project Coordination or Business Analysis within IT application projects.
• Experience coordinating IT application and/or database migration projects.
• Strong experience in project planning, scheduling, governance, documentation and reporting.
• Experience working with business, technical and vendor stakeholders.
• Strong requirements gathering, business analysis and process analysis skills.
• Experience supporting change, impact assessment and business readiness activities.
• Strong communication, facilitation and stakeholder engagement skills.
• Ability to monitor and manage project risks, issues, dependencies and deliverables.
• Strong organisational skills with the ability to coordinate multiple activities and priorities.
• Ability to work collaboratively across business and technical teams.
• Experience working within a complex organisation or regulated environment will be highly regarded.

Responsibilities

• Coordinate project activities, schedules, documentation and stakeholder engagement to ensure timely delivery.
• Analyse business operational requirements and identify process improvements with recommended solutions.
• Define requirements, evaluate options, support acceptance testing and foster cross‑functional relationships.
• Plan and govern IT application and database migration projects; monitor progress, risks, issues and dependencies.
• Maintain governance artefacts and project reporting for stakeholders and sponsors.

Skills

Project coordination

Stakeholder engagement

Requirements gathering

Business analysis

Risk and dependency management

Communication

Regulated environment awareness

Cross-functional collaboration

Facilitation

Organisational skills

Education

Bachelor degree in IT/Computer Science

PMI/PRINCE2 or equivalent certification

Tools

SQL

Job description

Job Description

Full-time permanent position Hybrid working arrangement – office based in Melbourne, Sydney or Brisbane Not-for-Profit salary packaging – earn more for doing the job you love Better and fairer care. Always. St Vincent's has been a leader in Australia's health and aged care landscape for more than 165 years. Since our founders, the Sisters of Charity, opened our first hospital in 1857, our services and nearly 30,000 people have been behind some of Australia's most important medical breakthroughs. We are a microcosm of Australia’s health and aged care system and are uniquely positioned to lead and respond to our rapidly changing environment.

About the role

The Project Coordinator plays a key role in supporting the Project Manager in the successful delivery of the SQL Modernisation and Application Audit projects. The role coordinates project activities, schedules, documentation, and stakeholder engagement while monitoring progress to ensure delivery within agreed timeframes, scope, and quality standards. In addition, the role is responsible for analysing business operational requirements, identifying process improvement opportunities, and recommending effective business solutions. Working closely with business and technical stakeholders, the Project Coordinator defines requirements, evaluates solution options, supports acceptance testing, and fosters strong relationships across SVHA, Digital & Technology, vendors, and external partners to enable successful project outcomes.

The role coordinates IT application and database migration projects, including planning, scheduling, governance and documentation. It supports the Project Manager with project coordination and delivery activities, engages business, technical and vendor stakeholders, facilitates workshops and communications, supports requirements gathering, business and process analysis, change and impact assessment activities. It analyses business operational requirements and identifies opportunities for process improvement, evaluates solution options and supports the recommendation of effective business solutions, monitors and reports project progress, risks, issues and dependencies, and maintains project documentation, governance artefacts and project reporting.

About you

• 5+ years’ experience in Project Coordination or Business Analysis within IT application projects
• Experience coordinating IT application and/or database migration projects
• Strong experience in project planning, scheduling, governance, documentation and reporting
• Experience working with business, technical and vendor stakeholders
• Strong requirements gathering, business analysis and process analysis skills
• Experience supporting change, impact assessment and business readiness activities
• Strong communication, facilitation and stakeholder engagement skills
• Ability to monitor and manage project risks, issues, dependencies and deliverables
• Strong organisational skills with the ability to coordinate multiple activities and priorities
• Ability to work collaboratively across business and technical teams
• Experience working within a complex organisation or regulated environment will be highly regarded

Things that work for you

• Ability to visibly see your impact on the business and its service
• Competitive salary packaging options
• Discounted private health insurance
• Employee Assistance Program for staff and their families
• Access to the Fitness Passport (FP)

Why become part of St Vincent’s Health Australia

Because you’re like us, you believe in our vision that every person, whoever and wherever they are, is served with excellent and compassionate care, by a better and fairer health and aged care system. Better for all our people, who work tirelessly to provide the highest levels of care and quality of life for our patients and clients. And better support for the local communities we play an important role in and continue to support.

Reconciliation Action Plan

As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples. For further information, visit http://www.svha.org.au/about-us/reconciliation. We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone. Your employment is conditional upon the completion of all required pre-employment checks, including relevant immunisations.

Reconciliation Action Plan: At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples. For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at [e-mail] View Reconciliation Action Plan Code of Conduct: View Code of Conduct

Closing Date: 28 October 2026 11:59pm

Closing Date: 27 October 2026 11:59pm

About St Vincent’s Health Australia

St Vincent’s Health Australia has been serving Australians with compassionate health and aged care since our first hospital was established in Sydney in 1857. Founded by the Sisters of Charity more than 180 years ago, St Vincent’s is a clinical, research and education leader delivering private hospital, public hospital and aged care services across NSW, VIC and QLD. Our founder, Mary Aikenhead’s vision, commitment and inspiration lives on in us and the work we do. From modest beginnings, St Vincent’s Health Australia is today the nation’s largest not-for-profit health and aged care provider, offering services in Queensland, New South Wales and Victoria, including public and private hospitals and aged care facilities. The St Vincent’s family comprises 22,000 outstanding nurses, researchers, cooks, doctors, executives, administrators, cleaners, volunteers and more.