Project Coordinator

St Vincent's Care Services; City of Melbourne; Hybrid; AUD 85,000 - 115,000; Full time

Benefits offered by this job

Competitive salary packaging options

Discounted private health insurance

Employee Assistance Program for staff

Access to the Fitness Passport (FP)

Job summary

St Vincent's Care Services in Melbourne, VIC, is seeking a Project Coordinator to support IT application and database migration projects, including SQL Modernisation and Application Audit, coordinating activities, governance, documentation and stakeholder engagement.

You will work with business, technical and vendor stakeholders to define requirements, analyze processes, support testing, and ensure delivery within timeframes, scope and quality standards.

Qualifications

• 5+ years' experience in Project Coordination or Business Analysis within IT application projects
• Experience coordinating IT application and/or database migration projects
• Strong experience in project planning, scheduling, governance, documentation and reporting
• Experience working with business, technical and vendor stakeholders
• Strong requirements gathering, business analysis and process analysis skills
• Experience supporting change, impact assessment and business readiness activities
• Strong communication, facilitation and stakeholder engagement skills
• Ability to monitor and manage project risks, issues, dependencies and deliverables
• Strong organisational skills with the ability to coordinate multiple activities and priorities
• Ability to work collaboratively across business and technical teams
• Experience working within a complex organisation or regulated environment will be highly regarded

Responsibilities

• Coordinate IT application and database migration projects, including planning, scheduling, governance and documentation
• Support the Project Manager with project coordination and delivery activities
• Engage business, technical and vendor stakeholders, facilitating workshops and communications
• Support requirements gathering, business and process analysis, change and impact assessment activities. Analyse business operational requirements and identify opportunities for process improvement
• Evaluate solution options and support the recommendation of effective business solutions
• Monitor and report project progress, risks, issues and dependencies. Maintain project documentation, governance artefacts and project reporting

Job description

St Vincent's Care Services – Melbourne VIC

• Hybrid working arrangement - office based in Melbourne, Sydney or Brisbane
• Not-for-Profit salary packaging - earn more for doing the job you love

Better and fairer care. Always.

St Vincent's has been a leader in Australia's health and aged care landscape for more than 165 years. Since our founders, the Sisters of Charity, opened our first hospital in 1857, our services and nearly 30,000 people have been behind some of Australia's most important medical breakthroughs. We are a microcosm of Australia's health and aged care system and are uniquely positioned to lead and respond to our rapidly changing environment.

The Project Coordinator plays a key role in supporting the Project Manager in the successful delivery of the SQL Modernisation and Application Audit projects. The role coordinates project activities, schedules, documentation, and stakeholder engagement while monitoring progress to ensure delivery within agreed timeframes, scope, and quality standards.

In addition, the role is responsible for analysing business operational requirements, identifying process improvement opportunities, and recommending effective business solutions. Working closely with business and technical stakeholders, the Project Coordinator defines requirements, evaluates solution options, supports acceptance testing, and fosters strong relationships across SVHA, Digital & Technology, vendors, and external partners to enable successful project outcomes.

About the role

We are looking for a Project Coordinator to support the successful delivery of IT application and database migration projects, including the SQL Modernisation and Application Audit projects.

This role will coordinate project activities, schedules, governance, documentation and stakeholder engagement, while supporting business analysis, process improvement and business readiness activities. You will work closely with business, technical and vendor stakeholders to help ensure projects are delivered within agreed timeframes, scope and quality standards.

The role

• Coordinate IT application and database migration projects, including planning, scheduling, governance and documentation
• Support the Project Manager with project coordination and delivery activities
• Engage business, technical and vendor stakeholders, facilitating workshops and communications
• Support requirements gathering, business and process analysis, change and impact assessment activities. Analyse business operational requirements and identify opportunities for process improvement
• Evaluate solution options and support the recommendation of effective business solutions
• Monitor and report project progress, risks, issues and dependencies. Maintain project documentation, governance artefacts and project reporting

About you

• 5+ years' experience in Project Coordination or Business Analysis within IT application projects
• Experience coordinating IT application and/or database migration projects
• Strong experience in project planning, scheduling, governance, documentation and reporting
• Experience working with business, technical and vendor stakeholders
• Strong requirements gathering, business analysis and process analysis skills
• Experience supporting change, impact assessment and business readiness activities
• Strong communication, facilitation and stakeholder engagement skills
• Ability to monitor and manage project risks, issues, dependencies and deliverables
• Strong organisational skills with the ability to coordinate multiple activities and priorities
• Ability to work collaboratively across business and technical teams
• Experience working within a complex organisation or regulated environment will be highly regarded

Things that work for you:

• Ability to visibly see your impact on the business and its service
• Competitive salary packaging options
• Discounted private health insurance
• Employee Assistance Program for staff and their families
• Access to the Fitness Passport (FP)

Why become part of St Vincent's Health Australia

Because you're like us, you believe in our vision that every person, whoever and wherever they are, is served with excellent and compassionate care, by a better and fairer health and aged care system. Better for all our people, who work tirelessly to provide the highest levels of care and quality of life for our patients and clients. And better support for the local communities we play an important role in and continue to support.

As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples. For further information, visit http://www.svha.org.au/about-us/reconciliation

We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.

Your employment is conditional upon the completion of all required pre-employment checks, including relevant immunisations.

Closing Date:

28 October 2026 11:59pm

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at ***************@svha.org.au