Production Coordinator

Disney Cruise Line - The Walt Disney Company; Sydney; On-site; Confidential; Full time

Job summary

Lucasfilm/ILM is seeking a Production Coordinator in Sydney to organise show operations, coordinate multiple disciplines and report to VFX Producer and Production Manager. You will delegate tasks to Production Assistants and keep the show on track.

The role emphasizes scheduling, information flow, and risk mitigation, while maintaining strong relations with artists and leaders to meet client deadlines.

Qualifications

• Bachelor’s degree in Film, Art, Communications, or related field.
• 1–3 years of work experience in a VFX or animation production environment.
• Strong organisational and communication skills.
• Proactive attitude and ability to improve workflows.
• Australian working rights is a requirement.

Responsibilities

• Collaborates with discipline supervisors to crew, schedule work and align with the show schedule.
• Establish daily/weekly processes for communicating targets and priorities.
• Schedule and track work in ShotGrid with Production Managers.
• Monitor progress to meet milestones and client deadlines.
• Check-in with artists on workload and needs.
• Set up turnovers with discipline crews and provide clear shot info.
• Track client needs and deliveries to hit targets and milestones.
• Generate weekly synopses of discipline accomplishments for leadership.
• Serve as the primary liaison and provide real‑time status updates.
• Anticipate issues and communicate solutions to leadership.
• Supervise and train Production Assistants.
• Organise dailies and shot reviews and capture feedback.
• Perform basic technical troubleshooting for view stations and setups.

Skills

Organisational skills

Communication skills

Proactive attitude

Problem solving

Team collaboration

Technical literacy

VFX production experience

Australian working rights

Education

Bachelor’s Degree in Film, Art, Communications, or related field

Tools

ShotGrid

Job description

The Production Coordinator is responsible for scheduling, communication, and coordination for specific artist disciplines on a project. Reporting to the VFX Producer and Production Manager, the Coordinator ensures show operations remain organised and efficient. This role serves as a vital point of information on the show, balancing multiple project needs and delegating tasks to Production Assistants as required.

Location: Sydney, Australia (Note: Applicants must hold full Australian working rights)

Key Responsibilities

• Collaborates with discipline supervisors and leads to crew, cast, and schedule specific bodies of work, maintaining alignment with the overall show schedule, client reviews, and bids.
• Establish a daily and weekly process for communicating discipline targets, assignments, and priorities to both the discipline crew and the broader production team.
• Schedule, track, and manage assigned work within the internal tracking tool (ShotGrid), working with Production Managers to ensure data is visible and accurate for the entire team.
• Monitor project progress to ensure work remains on schedule and meets both internal milestones and external client deadlines.
• Conduct regular check-ins with artists regarding workload, targets, and specific departmental needs.
• Set up turnovers with the discipline crew, ensuring all assigned artists have clear and accurate information for shots or assets.
• Track client needs and deliveries to ensure all assigned disciplines hit their specific targets and milestones.
• Generate weekly synopses of discipline accomplishments and upcoming next steps for production leadership.
• Serve as the primary liaison for all parties relevant to the assigned work, providing real-time updates on shot status, priorities, and reschedules.
• Anticipate and communicate potential issues to the leadership team in a proactive manner to reach timely solutions.
• Supervise, delegate to, and train assigned Production Assistants.
• Organise dailies and shot reviews on behalf of supervisors and leads, capturing feedback and entering decisions into the internal tracking system.
• Perform technical troubleshooting and run generic scripts to resolve basic view station or technical setup issues.

Qualifications & Skills

• Strong organisational and communication skills, with the ability to handle a variety of tasks efficiently while meeting strict deadlines.
• A proactive and eager attitude, consistently seeking out ways to assist the team and improve workflows.
• Strong problem solving abilities, identifying and escalating technical or scheduling issues to leadership in a timely manner.
• A collaborative team dynamic, working effectively with diverse personalities across multiple departments.
• technical literacy to run Linux, Windows, and Mac-based programs for reviews with crew, clients, and vendors.
• Possess a Bachelor’s Degree in Film, Art, Communications, or a related field, or equivalent industry experience.
• Minimum of 1-3 years of work experience in a VFX or animation production environment, including a strong working knowledge of post-production techniques.
• Applicants must hold full Australian working rights.

JoinILM

At Lucasfilm/ILM we believe that diversity, inclusion and belonging are integral to our company. We are at our best when our people at all levels reflect the vast life experiences of our audiences, and we thrive when ideas and decisions from all are valued and represented. If you are passionate about the role, but don't fit every criteria of the posting, we encourage you to still apply. We want to hear your story.