VFX Production Coordinator: Orchestrate Crews & Schedules

Vfxwire; Sydney; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

ILM (Australia) Pty. Ltd. is seeking a Production Coordinator in Sydney to keep show operations organized and efficient. You will manage scheduling, communication, and coordination for artist disciplines, reporting to the VFX Producer and Production Manager.

You will collaborate with discipline supervisors, establish processes, and monitor progress with the production team, mentoring Production Assistants as needed.

Qualifications

• 2–3+ years in a VFX or feature animation production environment with knowledge of post-production workflows.
• Experience with ShotGrid or similar tracking tools and cross-platform Linux/Windows/Mac for reviews.
• Strong organisational and communication skills to handle multiple tasks and meet deadlines.
• Proactive attitude with a track record of identifying bottlenecks and risks.
• Strong interpersonal skills to work with diverse teams across technical and creative departments.
• Bachelor’s Degree in Film, Art, Communications or equivalent practical industry experience.

Responsibilities

• Collaborate with discipline supervisors to crew and schedule bodies of work aligned with show targets, client reviews, and bids.
• Establish daily/weekly processes to communicate targets, assignments, and priorities to artist crews and production team.
• Schedule, track and manage work in ShotGrid; ensure data is visible and accurate for the team.
• Conduct regular artist check-ins, monitor progress, escalate issues to leadership.
• Set up discipline turnovers, track client deliveries, organize dailies and shot reviews.
• Generate weekly progress synopses for production leadership on accomplishments and milestones.
• Supervise and mentor Production Assistants.

Skills

VFX production

ShotGrid

Linux/Windows/Mac

Organizational skills

Communication skills

Proactive problem solving

Interpersonal skills

Education

Bachelor's Degree in Film, Art, Communications, or equivalent

Job description

ILM (Australia) Pty. Ltd. is seeking a Production Coordinator in Sydney to keep show operations organized and efficient. You will manage scheduling, communication, and coordination for artist disciplines, reporting to the VFX Producer and Production Manager.

You will collaborate with discipline supervisors, establish processes, and monitor progress with the production team, mentoring Production Assistants as needed.