VFX Talent Coordinator - 12-Month Contract (Sydney)

The Walt Disney Company; Sydney; Hybrid; AUD 70,000 - 90,000; Full time

Job summary

The Walt Disney Company in Sydney is seeking a Talent Coordinator for a 12-month contract to support talent managers, artists, production teams, editorial and art departments with a positive experience on site at ILM Sydney Studio.

You will update crewing databases, coordinate talent meetings, onboarding tasks, timecards, and cross-team processes, while collaborating with HR, Facilities, Finance and Production to ensure smooth talent management operations.

Qualifications

• Experience in an HR, production, or related industry is a plus.
• Proven problem-solving skills and VFX knowledge are an additional advantage.
• Happy to take on a variety of responsibilities all contributing to the end goal of a supportive and positive team environment with high levels of self-motivation and proactiveness.
• Must be able to work quickly, adjust to changes and effectively turn around reports and analysis in a timely manner.
• Excellent communication skills both verbal and written along with administrative and organisational detail.

Responsibilities

• Update and maintain crewing and capacity spreadsheets and databases.
• Maintain the film credit database and review names with managers.
• Coordinate ongoing Talent meetings and organise/host social events.
• Prepare agendas for meetings, take notes and disseminate as appropriate.
• Work with HR and training to assist with new artist onboarding tasks.
• Coordinate artist reviews and check-ins, and assist with occasional surveys.
• Facilitate all timecard, TOIL and leave processes and ensure they are maintained in production tools.
• Provide artists, production teams, editorial and art departments with employee-related support including leave, seating, timecards, onboarding, and general inquiries.
• Provide general administrative support to talent managers including calendar management, exit procedures, capacity and leave communication and other miscellaneous tasks.
• With oversight from Talent Managers, partner with Facilities, HR, Finance, Production, and Technology to ensure talent management processes are followed.

Skills

HR coordination

VFX knowledge

Communication

Organization

Proactive attitude

Tools

Excel

Google Suite

Microsoft Word

Job description

The Walt Disney Company in Sydney is seeking a Talent Coordinator for a 12-month contract to support talent managers, artists, production teams, editorial and art departments with a positive experience on site at ILM Sydney Studio.

You will update crewing databases, coordinate talent meetings, onboarding tasks, timecards, and cross-team processes, while collaborating with HR, Facilities, Finance and Production to ensure smooth talent management operations.