Talent Coordinator

Industrial Light & Magic; Sydney; On-site; AUD 60,000 - 80,000; Full time

Job summary

Industrial Light & Magic is seeking a Talent Coordinator in Sydney on a 12-month contract to support talent managers, artists and production teams with crewing, capacity management, onboarding, and administrative tasks.

You will maintain crewing spreadsheets, coordinate talent meetings, assist with leave and timecards, and provide day-to-day support to production, editorial and art departments while liaising with Facilities, HR and Finance to ensure smooth talent processes.

Qualifications

• Experience in an HR, production, or related industry is a plus
• Proven problem-solving skills and VFX knowledge are an additional advantage
• Happy to take on a variety of responsibilities all contributing to the end goal of a supportive and positive team environment with high levels of self-motivation and proactiveness
• Must be able to work quickly, adjust to changes and effectively turn around reports and analysis in a timely manner
• Excellent communication skills both verbal and written along with administrative and organisational detail
• Confident in Microsoft Word and Excel, Google Suite, and proven calendar management skills

Responsibilities

• Updating and maintaining crewing and capacity spreadsheets and databases
• Maintain the film credit database and reviewing names with managers
• Coordinating ongoing Talent meetings and organising/hosting social events
• Preparing agendas for various meetings, taking notes and disseminating as appropriate
• Working with HR and training to assist with new artist onboarding tasks
• Coordinating artist reviews and check ins, and assisting with occasional surveys
• Facilitating all timecard, TOIL and leave processes and ensuring they are maintained in production tools
• Providing artists, production teams, editorial and art departments with employee-related support including leave, seating, timecards, onboarding, and general inquiries, etc.
• Providing general administrative support to the talent managers including calendar management, exit procedures, capacity and leave communication and other miscellaneous tasks
• With oversight from Talent Managers, partnering with other teams such as Facilities, HR, Finance, Production, and Technology to ensure talent management processes are followed

Skills

Problem-solving

VFX knowledge

Communication skills

Administrative skills

Organisational detail

Self-motivation

Proactive

HR experience

Production experience

Tools

Microsoft Word

Excel

Google Suite

Job description

This is a 12 month contract role at our Sydney studio.

As the Talent Coordinator, you are responsible for working closely with one or multiple talent managers, assisting in VFX crew and capacity management in the ILM studio. Your role is to support the talent management team, artists, production teams, editorial and art departments with a positive experience working at ILM.

Your role?

• Updating and maintaining crewing and capacity spreadsheets and databases
• Maintain the film credit database and reviewing names with managers
• Coordinating ongoing Talent meetings and organising/hosting social events
• Preparing agendas for various meetings, taking notes and disseminating as appropriate
• Working with HR and training to assist with new artist onboarding tasks
• Coordinating artist reviews and check ins, and assisting with occasional surveys
• Facilitating all timecard, TOIL and leave processes and ensuring they are maintained in production tools
• Providing artists, production teams, editorial and art departments with employee-related support including leave, seating, timecards, onboarding, and general inquiries, etc.
• Providing general administrative support to the talent managers including calendar management, exit procedures, capacity and leave communication and other miscellaneous tasks
• With oversight from Talent Managers, partnering with other teams such as Facilities, HR, Finance, Production, and Technology to ensure talent management processes are followed

To be a contributing member of this team, you will have a mix of these skills:

• Experience in an HR, production, or related industry is a plus
• Proven problem-solving skills and VFX knowledge are an additional advantage
• Happy to take on a variety of responsibilities all contributing to the end goal of a supportive and positive team environment with high levels of self-motivation and proactiveness
• Must be able to work quickly, adjust to changes and effectively turn around reports and analysis in a timely manner.
• Excellent communication skills both verbal and written along with administrative and organisational detail
• Confident in Microsoft Word and Excel, Google Suite, and proven calendar management skills

This position is with Lucasfilm Entertainment Company Ltd. LLC, which is part of a business segment we call Industrial Light & Magic. Lucasfilm Entertainment Company Ltd. LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to age, race, colour, religion or belief, sex, nationality, ethnic or national origin, sexual orientation, gender reconfiguration, marital or civil partner status, disability or pregnancy or maternity. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.