Talent Coordinator

The Walt Disney Company; Sydney; Hybrid; AUD 70,000 - 90,000; Full time

Job summary

The Walt Disney Company in Sydney is seeking a Talent Coordinator for a 12-month contract to support talent managers, artists, production teams, editorial and art departments with a positive experience on site at ILM Sydney Studio.

You will update crewing databases, coordinate talent meetings, onboarding tasks, timecards, and cross-team processes, while collaborating with HR, Facilities, Finance and Production to ensure smooth talent management operations.

Qualifications

• Experience in an HR, production, or related industry is a plus.
• Proven problem-solving skills and VFX knowledge are an additional advantage.
• Happy to take on a variety of responsibilities all contributing to the end goal of a supportive and positive team environment with high levels of self-motivation and proactiveness.
• Must be able to work quickly, adjust to changes and effectively turn around reports and analysis in a timely manner.
• Excellent communication skills both verbal and written along with administrative and organisational detail.

Responsibilities

• Update and maintain crewing and capacity spreadsheets and databases.
• Maintain the film credit database and review names with managers.
• Coordinate ongoing Talent meetings and organise/host social events.
• Prepare agendas for meetings, take notes and disseminate as appropriate.
• Work with HR and training to assist with new artist onboarding tasks.
• Coordinate artist reviews and check-ins, and assist with occasional surveys.
• Facilitate all timecard, TOIL and leave processes and ensure they are maintained in production tools.
• Provide artists, production teams, editorial and art departments with employee-related support including leave, seating, timecards, onboarding, and general inquiries.
• Provide general administrative support to talent managers including calendar management, exit procedures, capacity and leave communication and other miscellaneous tasks.
• With oversight from Talent Managers, partner with Facilities, HR, Finance, Production, and Technology to ensure talent management processes are followed.

Skills

HR coordination

VFX knowledge

Communication

Organization

Proactive attitude

Tools

Excel

Google Suite

Microsoft Word

Job description

This is a 12 month contract role at our Sydney studio.

As the Talent Coordinator, you are responsible for working closely with one or multiple talent managers, assisting in VFX crew and capacity management in the ILM studio. Your role is to support the talent management team, artists, production teams, editorial and art departments with a positive experience working at ILM.

Your role?

• Updating and maintaining crewing and capacity spreadsheets anddatabases

• Maintain the film credit database and reviewing names with managers

• Coordinating ongoing Talent meetings and organising/hosting social events

• Preparing agendas for various meetings, taking notes and disseminating as appropriate

• Working with HR and training to assist with new artist onboarding tasks

• Coordinating artist reviews and check ins, and assisting with occasional surveys

• Facilitating all timecard, TOIL and leave processes and ensuring they are maintained in production tools

• Providing artists, production teams, editorial and art departments with employee-related support including leave, seating, timecards, onboarding, and general inquiries, etc.

• Providing general administrative support to the talent managers including calendar management, exit procedures, capacity and leave communication and other miscellaneous tasks

• With oversight from Talent Managers, partnering with other teams such as Facilities, HR, Finance, Production, and Technology to ensure talent management processes are followed

To be a contributing member of this team, you will have a mix of these skills:

• Experience in an HR, production, or related industry is a plus

• Proven problem-solving skills and VFX knowledge are an additional advantage

• Happy to take on a variety of responsibilities all contributing to the end goal of a supportive and positive team environment with high levels of self-motivation and proactiveness

• Must be able to work quickly, adjust to changes and effectively turn around reports and analysis in a timely manner.

• Excellent communication skills both verbal and written along with administrative and organisational detail

• Confident in Microsoft Word and Excel, Google Suite, and proven calendar management skills

JoinILM

This position is with Lucasfilm Entertainment Company Ltd. LLC, which is part of a business segment we call Industrial Light & Magic. Lucasfilm Entertainment Company Ltd. LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to age, race, colour, religion or belief, sex, nationality, ethnic or national origin, sexual orientation, gender reassignment, marital or civil partner status, disability or pregnancy or maternity. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.