Ultima - Part Time Administration Assistant

Pentarch Group; Ultima; On-site; AUD 32,000 - 42,000; Part time

Job summary

Pentarch Group is seeking a capable Administration Officer for our Mallee Hay site in Ultima. This permanent part-time role (approx. 25 hours per week) focuses on accurate data entry, reception duties, weighbridge operations, product testing and order processing.

The successful candidate will thrive in a fast-paced site environment, demonstrate strong attention to detail and be able to manage multiple tasks while upholding WHSE standards and quality records. On-site team, supportive culture.

Qualifications

• Previous experience in an administration role within a manufacturing site is essential.
• Excellent communication skills to effectively deal with multiple internal and external stakeholders.
• Strong Administration skills and the ability to take initiative and prioritise workload.
• Proven high attention to detail and accuracy in data entry.
• Experience with the Microsoft Office 365 suite is crucial for success in this role.

Responsibilities

• Front-line representative, greeting visitors in a warm and professional manner.

Skills

Data entry

Communication skills

Organizational skills

Initiative & prioritisation

Tools

Microsoft Office 365

Job description

Ultima - Part Time Administration Assistant

Rare opportunity for an Admin superstar to gain permanent employment at our Mallee Hay site.

20th August, 2026

About the position:

We have an exciting position available for an Administration Officer who will play a key part in our on-site operations by providing timely and accurate administrative support. Thisis a Permanent Part-Time position based at our Mallee Hay site in Ultima, working approx. 25 hours per week. (Days/hours to be discussed with the successful candidate).

As an Administration Officer you’ll play a vital role in supporting product processing. Your key duties will include accurate data entry, reception duties, weighbridge operations, product testing and order processing. You’ll also have the opportunity to showcase your organisational skills by handling a wide variety of administrative tasks. You will play a vital role in ensuring smooth functioning across our site.

We’re looking for someone who thrives in a fast -paced environment, possess exceptional attention to detail and has a knack for juggling multiple responsibilities. Proficiency in data entry, compliance and strong people skills will be crucial for success in this role.

Your primary responsibilities will include but are not limited to:

• Front-line representative, greeting visitors in a warm and professional manner.
• Ensuring that all truck drivers are complying with WHSE regulations.
• Weighing product as it arrives to site, visually inspecting and completing testing and sampling as required.
• Collecting, generating, issuing and processing relevant dockets, tags and other required paperwork.
• Processing work & product orders on a variety of systems.
• Managing phone calls, emails and correspondence from internal and external stakeholders.
• Ensuring the timely and accurate creation and maintenance of records and data.

To be considered for this fantastic opportunity, you must have the following:

• Previous experience in an administration role within a manufacturing site is essential.
• Excellent communication skills to effectively deal with multiple internal and external stakeholders.
• Strong Administration skills and the ability to take initiate and prioritise workload.
• Proven high attention to detail and accuracy in data entry.
• Experience with the Microsoft Office 365 suite is crucial for success in this role.

In return, we offer:

• Stable, long-term employment with a respected local employer.
• A competitive remuneration package.
• Professional growth opportunities, we believe in investing in our employee’s development.
• Supportive work environment- we foster a collaborative and inclusive environment.

About Us

Join our team and be part of a diversified group with over 30 years of experience leading the way in the forestry, agricultural, and permaculture industries. We're dedicated to the sustainable management of natural resources and have a long-standing commitment to responsible and functional use of these resources in our businesses.

At the Pentarch Group, you'll have the opportunity to contribute to pursuing new ideas, support local communities, and help shape a business that focuses on a sustainable future. Your skills and passion can make a real difference by building on our decades of expertise.

Please note that all successful employees are required to undertake the following as a normal part of the recruitment process:

• Work Rights Check
• Police Check
• D & A clearance