Transport Contracts Administrator

BELLBIRD BROTHERS PTY LTD; Traralgon; On-site; AUD 77,000 - 94,000; Full time

Benefits offered by this job

Superannuation

Job summary

Bellbird Brothers Pty Ltd in Traralgon, VIC, is seeking an experienced Contract Administrator to manage the commercial agreements supporting our transport and logistics services. This full-time role focuses on administering customer, subcontractor and supplier contracts, documenting terms, obligations and renewal options.

You will coordinate contract changes, monitor performance, verify invoices and assist management with risk reporting, ensuring accuracy and timely compliance across operations.

Qualifications

• A relevant Diploma or higher qualification obtained in Australia or overseas.
• At least one year of relevant contract administration or a comparable commercial role.
• Demonstrated ability to interpret agreements and administer contractual obligations, variations and renewals.
• Strong numerical and analytical skills, including experience reviewing rates, invoices and expenditure.
• Excellent written communication, negotiation and stakeholder management skills.
• Proficiency in Microsoft Office, particularly Excel and Word, and experience using contract management or business systems.
• Strong attention to detail and the ability to manage competing deadlines.
• Experience in transport, logistics or subcontractor arrangements is desirable.

Responsibilities

• Prepare, review and administer transport service agreements, subcontractor contracts and supplier arrangements.
• Coordinate negotiations on service scope, rates, payment terms and responsibilities, obtaining management approval before execution.
• Maintain contract records and track obligations, notice periods, expiry dates and renewal options.
• Assess and process contract variations, extensions and renewals, documenting their financial and operational implications.
• Monitor performance against contractual service standards and coordinate corrective action with relevant parties.
• Verify invoices, freight charges, fuel levies and payment claims against agreed terms and resolve discrepancies.
• Handle contractual enquiries, claims and disputes, preparing correspondence and escalating complex matters to management or legal advisers.
• Coordinate tender and quotation documentation and assess proposals against commercial and service requirements.
• Check that subcontractors and suppliers maintain the insurance, licences and documentation required by their agreements.
• Report on contract expenditure, performance and risks, and recommend improvements to contract administration procedures.

Skills

Numerical skills

Analytical thinking

Negotiation

Stakeholder management

Attention to detail

Written communication

Education

Diploma or higher qualification

Tools

Microsoft Office

Excel

Word

Job description

Bellbird Brothers Pty Ltd in Traralgon, VIC, is seeking an experienced Contract Administrator to manage the commercial agreements supporting our transport and logistics services. This full-time role focuses on administering customer, subcontractor and supplier contracts, documenting terms, obligations and renewal options.

You will coordinate contract changes, monitor performance, verify invoices and assist management with risk reporting, ensuring accuracy and timely compliance across operations.