Transport Billing & Costing Administrator

Mondiale VGL Pty; Melbourne; On-site; AUD 65,000 - 85,000; Full time

Job summary

Mondiale VGL Pty is seeking a Transport Billing Administrations Officer to join our Melbourne team. This full‑time role supports transport cost posting, invoicing accuracy, and end-to-end billing across multiple states, liaising with operations and finance to ensure revenue protection.

You will process costs in our in-house system, capture all charges, and upload data to CargoWise, acting as the crucial handover between operations and finance.

Qualifications

• 2+ years in Administration with an eye for detail.
• Strong communication skills are essential.
• Ability to manage a daily workload with a steady rhythm.

Responsibilities

• Cost completed transport jobs so they can be accurately invoiced to clients.
• Review job details and match them against the relevant costs before billing.
• Confirm each job is complete and correct, protecting revenue and customer confidence in our invoices.
• Enter and process costs in our automated in-house tracking system.
• Make sure all related billing and ancillary charges are captured, not just the base rate.
• Prevent lost revenue and ensure clients are billed fairly and completely.
• Take processed costs from the in-house tracking system and upload them into our accounting system via EDI (CargoWise).
• Own the handover point between operations and finance, where accuracy matters most.
• Process transport costs every day, covering all states.
• Keep billing current and avoid end-of-month build-ups.
• Report to your immediate supervisor, who guides priorities and reviews your work.
• Investigate and answer costing queries from colleagues and customers.
• Trace details back through the systems and provide clear, accurate answers.
• Resolve queries quickly to maintain strong internal and customer relationships.
• Assist with other administration duties within the Transport Branch as directed.

Skills

Administration experience

Communication skills

Time management

Detail oriented

Tools

CargoWise

Job description

Mondiale VGL Pty is seeking a Transport Billing Administrations Officer to join our Melbourne team. This full‑time role supports transport cost posting, invoicing accuracy, and end-to-end billing across multiple states, liaising with operations and finance to ensure revenue protection.

You will process costs in our in-house system, capture all charges, and upload data to CargoWise, acting as the crucial handover between operations and finance.