Transport Administration Officer

Wettenhalls; Sydney; On-site; AUD 39,000 - 52,000; Part time

Benefits offered by this job

Flexible working arrangements

Supportive team environment

Professional growth opportunities

Exposure to multiple divisions

Job summary

Wettenhalls Pty Ltd. is seeking an experienced Administration Officer to support our Construction and General Freight divisions from our Moorebank site. This part-time role covers Monday to Wednesday, handling invoices, records, and documentation with a focus on accuracy and responsive service.

You will work closely with operations, customers and subcontractors to keep transport processes efficient while maintaining high standards of accuracy and professionalism.

Qualifications

• Experience in road transport or logistics administration preferred.
• Highly organised with the ability to manage multiple priorities.
• Accurate data entry and records management essential.
• Strong written and verbal communication skills.
• Professional and discreet with confidential information.

Responsibilities

• Compile, verify and enter customer data into company systems.
• Process invoices accurately and within required timeframes.
• Respond to customer and subcontractor enquiries by phone, email, and face-to-face.
• Obtain and manage required documentation for operations.
• Maintain filing systems and accurate records.
• Support workflow across administration and operations teams.
• Provide coverage during peak periods and absences.
• Assist with business improvement initiatives and projects.
• Prepare reports and other documentation as required.
• Perform general administrative duties to support operations.

Skills

Organisational skills

Time management

Attention to detail

Communication skills

Problem solving

Discretion with information

Customer service

Numeracy

Job description

At Wettenhalls, we are committed to delivering reliable transport and logistics solutions across Australia. Behind every successful operation is a strong administration team ensuring our customers, drivers, subcontractors and operations teams are supported through accurate documentation, responsive communication and efficient processes.

We are seeking an experienced Administration Officer to join our team and provide critical support across our Construction and General Freight divisions. This is more than a traditional administration role.

You’ll work closely with operational teams, customers and subcontractors to ensure the smooth day-to-day running of our transport operations while maintaining high standards of accuracy, service and efficiency.

The Opportunity

Reporting to the Administration Manager, you will play a key role in supporting daily administrative functions across the business.

In this Part Time role, you will work Monday to Wednesday and be responsible for processing invoices, maintaining accurate records, coordinating documentation, responding to customer and subcontractor enquiries, and supporting a busy operations environment.

This role offers variety, stability and the opportunity to build a long-term career within a well-established transport and logistics organisation while being based at our Moorebank location.

Key Responsibilities

• Compile, verify and enter customer data into company systems
• Process customer and subcontractor invoices accurately and within required timeframes
• Respond to customer and subcontractor enquiries via phone, email and face-to-face interactions
• Support operational teams by obtaining and managing required documentation
• Maintain accurate records and filing systems
• Work collaboratively with administration and operations teams to ensure smooth workflow processes
• Provide administrative support during periods of peak workload and team absences
• Assist with business improvement initiatives and project work
• Prepare reports and documentation as required
• General administrative duties to support business operations

About You

You are a highly organised and proactive administrator who thrives in a fast-paced environment and takes pride in delivering quality work.

You enjoy building positive relationships, solving problems and contributing to the success of a team.

You will bring:

• Previous experience within the road transport industry (desired)
• Strong organisational and time management skills
• Exceptional attention to detail and accuracy
• Ability to effectively manage competing priorities and deadlines
• A proactive and self-motivated approach to work
• Strong problem-solving capabilities
• Ability to handle confidential and sensitive information with discretion
• Excellent communication, literacy and numeracy skills
• Strong customer service focus and professional manner

Why Join Wettenhalls?

At Wettenhalls, you'll be joining a business that values teamwork, reliability and continuous improvement.

We offer:

• Permanent full-time employment with long-term career opportunities
• Flexible working arrangements available
• Supportive and collaborative team environment
• Opportunities for professional growth and development
• Exposure to multiple divisions across the business
• The chance to contribute to a well-established and respected Australian transport company

If you’re an experienced administrator with transport industry experience and are looking for your next opportunity with a stable and growing business, we’d love to hear from you.

We prioritise providing a supportive working environment that embraces and values diversity and inclusion.

We strongly encourage people from all backgrounds and cultures to apply.