Training Program Coordinator

aEX Institute; Sydney; On-site; AUD 70,000 - 90,000; Full time

Job summary

aEX Institute in Sydney, NSW, is seeking a Training Program Coordinator to manage end-to-end delivery of vocational training programs. This full-time, on-site role focuses on scheduling, enrolments, and accurate learner records, collaborating with trainers and internal stakeholders to ensure accreditation and a positive learning experience.

You will prepare training materials, monitor attendance and completion, and contribute to reporting, evaluation, and continuous improvement of training

Qualifications

• Experience in Training Coordination and Program Management.
• Capabilities in Training & Development and trainer liaison.
• Excellent communication with learners, trainers, and stakeholders.
• Background in vocational education or learning and development is beneficial.
• Qualification in education/training or related discipline preferred.
• Strong organizational skills and ability to meet deadlines in a fast-paced environment.
• Comfort with learning technologies and LMS.

Responsibilities

• Coordinate end-to-end delivery of vocational training programs.
• Schedule sessions, manage enrolments, and maintain learner records.
• Collaborate with trainers and stakeholders to ensure accreditation compliance and a positive learner experience.
• Prepare training materials and monitor attendance and completion.
• Support reporting, evaluation, and continuous improvement initiatives.

Skills

Training coordination

Program management

Communication

Stakeholder management

LMS familiarity

Education

Education/training qualification

Tools

Learning Management Systems (LMS)

Job description

Company Description

aEX Institute is part of aEX Education Group, formed by the longstanding BSI Learning and academyEX businesses operating across Australia and New Zealand. The group focuses on future-ready, technology-first programs that support professionals and organizations to adapt and grow. At aEX Institute, vocational education is designed to be both inspiring and rigorous, delivering contemporary, accredited learning that keeps people and workplaces progressing. The institute supports individuals seeking career advancement and leaders building future-ready teams by providing practical foundations for ongoing excellence.

Role Description

The Training Program Coordinator is a full-time, on-site role based in Sydney, NSW. This position is responsible for coordinating end-to-end delivery of vocational training programs, including scheduling sessions, managing enrolments, and maintaining accurate learner records. The coordinator works closely with trainers, subject matter experts, and internal stakeholders to ensure programs run smoothly, meet accreditation requirements, and provide a positive learning experience. Daily tasks include communicating with participants, preparing training materials, monitoring attendance and completion, and supporting reporting and evaluation activities. The role also involves assisting with continuous improvement of training processes and contributing to the implementation of new programs and initiatives.

Qualifications

• Candidates should possess strong skills in Training Coordination and Program Management to oversee multiple training programs and logistics effectively.
• Candidates should possess capabilities in Training & Development and Training to support curriculum delivery, trainer liaison, and learner engagement.
• Candidates should possess excellent Communication skills to interact with learners, trainers, and stakeholders in a clear, professional manner.
• Relevant experience in vocational education, professional training, or learning and development environments is beneficial.
• A qualification in education, training, business, or a related discipline, or equivalent experience, is preferred.
• Strong organizational skills, attention to detail, and the ability to manage deadlines in a fast-paced environment are important.
• Comfort with learning technologies, learning management systems, and standard office software will be advantageous.