Training Coordinator - Impactful Admin for Programs

Lifeline Harbour to Hawkesbury Sydney; Sydney; On-site; AUD 41,000 - 55,000; Part time

Job summary

Lifeline Harbour to Hawkesbury Sydney Ltd is seeking a part‑time Training Coordinator to support our education function. You will manage training calendars, bookings and participant communications, while coordinating venues, materials and online delivery to ensure smooth sessions.

You will work closely with the Education and Training Lead to maintain accurate records, support invoicing and contribute to forward planning and program improvement. A proactive, customer‑focused approach is essential.

Qualifications

• Experience in administration, training coordination, event coordination or a comparable role.
• Strong organisational skills, attention to detail and ability to manage competing priorities within part‑time hours.
• Clear, professional and responsive written and verbal communication.
• A proactive, solutions‑focused approach and the confidence to contribute ideas to improve planning and delivery.
• Proficiency with Microsoft Word and Excel, and strong PowerPoint skills.
• Comfort with Microsoft 365, videoconferencing platforms, SurveyMonkey and online booking/registration systems.
• Good judgement, discretion and ability to escalate complex matters appropriately.
• Experience in not‑for‑profit, mental health, community services, training or crisis‑support sectors is desirable.

Responsibilities

• Coordinate training calendars, bookings, registrations and participant communications.
• Liaise with trainers, clients and internal teams to keep sessions staffed, resourced and on schedule.
• Organise venues, catering, accessibility, equipment, online delivery and session materials.
• Prepare clear, professionally formatted PowerPoint presentations using LLH2HS branding.
• Support training promotion with Marketing and Communications.
• Maintain records, collate feedback and assist with reporting and audits.
• Liaise with Accounts for client invoicing and trainer invoices for payment.
• Identify issues early and contribute to continuous improvement and forward planning.

Skills

Administration

Training coordination

Event coordination

Communication

Tools

Microsoft Word

Excel

PowerPoint

Microsoft 365

SurveyMonkey

Online booking systems

Job description

Lifeline Harbour to Hawkesbury Sydney Ltd is seeking a part‑time Training Coordinator to support our education function. You will manage training calendars, bookings and participant communications, while coordinating venues, materials and online delivery to ensure smooth sessions.

You will work closely with the Education and Training Lead to maintain accurate records, support invoicing and contribute to forward planning and program improvement. A proactive, customer‑focused approach is essential.