Trades & Operations Admin Pro

Fine Design Furniture; City of Brisbane; On-site; AUD 52,000 - 66,000; Full time

Benefits offered by this job

Well-established family business

Supportive team

Varied role

Skill development

Proactive environment

Job summary

Fine Design Furniture is seeking an experienced Administration Assistant to support trades, operations and project administration in our Brisbane-based team. The role requires high organisation, the ability to manage multiple priorities, and proactive problem-solving in a busy environment.

You will coordinate trades, scheduling, supplier orders and deliveries, while maintaining accurate records and assisting with general office tasks to keep the business running smoothly.

Qualifications

• Strong organisational skills and ability to prioritise multiple tasks.
• Comfortable in a fast-paced environment with changing priorities.
• Excellent attention to detail and proactive approach.

Responsibilities

• Booking and coordinating trades and installers.
• Scheduling jobs and installation dates.
• Ordering materials and products from suppliers.
• Following up suppliers and tracking orders.
• Coordinating deliveries to meet timelines.
• Assisting with production and installation scheduling.
• Communicating with trades, suppliers, clients and internal team.
• Preparing and sending purchase orders.
• Checking orders, deliveries and invoices.
• Following up outstanding items to keep projects on track.
• Maintaining accurate project and job records.
• Assisting with general office administration.

Skills

Organised

Prioritisation

Multi-tasking

Calm under pressure

Attention to detail

Proactive

Communication with trades

Phone & email coordination

Computer literacy

Ownership of tasks

Job description

Fine Design Furniture is seeking an experienced Administration Assistant to support trades, operations and project administration in our Brisbane-based team. The role requires high organisation, the ability to manage multiple priorities, and proactive problem-solving in a busy environment.

You will coordinate trades, scheduling, supplier orders and deliveries, while maintaining accurate records and assisting with general office tasks to keep the business running smoothly.