Toowoomba Admin & Coordination Officer – Fixed-Term

Lives Lived Well; Toowoomba Regional; On-site; AUD 80,000 - 86,000; Full time

Benefits offered by this job

Five days wellbeing leave plus annual

Salary packaging benefits

Wellspring employee discounts

Employee Assistance Program

Learning and career development

Diversity and inclusion

Job summary

Lives Lived Well in Toowoomba is seeking a highly organised and proactive Administration Officer to join our South West Queensland and North West NSW team. You will support the Clinical Services Manager and three Team Leaders, manage calendars and room bookings, take minutes, maintain records and respond to enquiries in a busy health and community services setting.

This full-time, onsite role runs 8:30am–4:30pm, Monday to Friday, fixed-term to 30 June 2027, with potential for ongoing work

Qualifications

• Administration, project support or office coordination experience.
• Able to learn and use multiple systems with minimal supervision.
• Experience supporting multiple managers or teams.
• Strong diary management and minute-taking skills.
• Experience handling confidential information and records.
• Excellent written, verbal and interpersonal communication.
• Professional, friendly, client-focused approach with diverse backgrounds.
• Ability to manage competing priorities and take initiative.
• Proactive problem-solving and delivering quality outcomes.

Responsibilities

• Provide high-quality administrative support to the Clinical Services Manager and Team Leaders.
• Coordinate meetings, calendars, appointments and room bookings.
• Prepare agendas, take minutes and distribute meeting documentation.
• Maintain accurate records, databases and filing systems.
• Assist with reporting, correspondence and compliance-related administration.
• Support communication and information management across the service.
• Respond professionally to enquiries from staff and external stakeholders.
• Provide front-of-house support to clients, visitors and stakeholders.
• Contribute to continuous improvement of administrative systems and processes.

Skills

Administration experience

Diary management

Record keeping

Customer service

Multiple systems

Education

Business Administration qualification

Tools

MS Office

Database systems

Job description

Lives Lived Well in Toowoomba is seeking a highly organised and proactive Administration Officer to join our South West Queensland and North West NSW team. You will support the Clinical Services Manager and three Team Leaders, manage calendars and room bookings, take minutes, maintain records and respond to enquiries in a busy health and community services setting.

This full-time, onsite role runs 8:30am–4:30pm, Monday to Friday, fixed-term to 30 June 2027, with potential for ongoing work