Timetable Officer

Excelsia University College; Sydney; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Salary Packaging

Generous leave and working conditions

Tuition discount

Job summary

Excelsia University College seeks a Timetable Officer to develop and maintain class timetables, room scheduling, and related systems across the campus. You will collaborate with departments, manage timetabling software, and publish timetables in partnership with stakeholders to ensure smooth teaching operations.

The role requires 3+ years’ experience in timetabling/scheduling, attention to detail, and proficiency with Timetabler and office software.

Qualifications

• Commitment to Christian community and values.
• Possession of a relevant degree level qualification or equivalent experience.
• 3+ years’ experience in timetabling/scheduling/rostering in a complex environment.
• Higher education experience is advantageous.
• Strong attention to detail and organisational skills.

Responsibilities

• Develop, maintain and optimise class timetables and room scheduling.
• Collaborate with internal stakeholders to produce accurate timetables.
• Manage timetabling software and provide staff/students training.
• Publish timetables in liaison with stakeholders.
• Administer room bookings and car park bookings for staff and students.
• Maintain procedures and forms related to timetabling.

Skills

Timetabling

Scheduling

Roster coordination

Stakeholder liaison

Attention to detail

Education

Relevant degree (Education/Administration)

Tools

Timetabler

Excel

Database / reporting tools

Job description

Excelsia University College – Pennant Hills NSW

• Fixed term contract until 17 December 2027, full-time position with free onsite parking
• A fantastic opportunity to coordinate critical timetabling and scheduling functions that support teaching and learning across the University College.
• Be an integral part of Excelsia’s life-transforming global Christian learning community.

About the Role

The Timetable Officer is responsible for developing, coordinating, and maintaining class timetables, room scheduling, and related systems to support the effective delivery of teaching, learning, and campus operations across Excelsia.

Primary responsibilities include:

• To develop, maintain, and optimise class timetables and room scheduling to ensure efficient operations and timetabling service delivery.
• To collaborate with internal departments, stakeholders, and system users to produce accurate and accessible timetables that meet organisational and regulatory requirements.
• To manage and support Excelsia’s timetabling software system/s and provide assistance and training to staff and students in their effective use.
• To prepare and publish timetables in liaison with the various internal stakeholders.
• To administer room bookings for staff and students.
• Administer Car park booking system for students.
• To maintain quality requirements including writing and updating procedures and forms relevant to the role and timetabling requirements of Excelsia.

Selection Criteria

Qualifications and Professional Standing:

• Committed Christian involved in a local congregation.
• Possession of a relevant degree level qualification, or an equivalent combination of relevant experience/ training
• Demonstrated experience (3+ years) managing and coordinating timetabling, scheduling, and/or rostering in a complex environment.
• Experience in a higher education setting (or equivalent) would be an advantage.
• Strong attention to detail and organisational skills.
• Proficiency in scheduling software (e.g., Timetabler).
• Excellent communication, interpersonal, and stakeholder liaison skills.
• Ability to manage competing priorities and meet deadlines.
• Analytical mindset with problem-solving capabilities.
• An understanding of current and emerging trends in higher education.
• Technological literacy in a wide range of desktop applications to support reporting and analysis role requirements.
• Full Australian Working Rights.

About Us

Excelsia University College was founded in 1983 as Australia’s first Christian arts college and, together with Indiana Wesleyan University, we are part of a global Christian learning community with big plans to take Christian higher education to the next level in Australia and the Asia-Pacific region for undergraduate and postgraduate students.

• Maximise your “take home” income through our Salary Packaging scheme.
• Enjoy family friendlypolicies, providing generous leave and working conditions.
• Experience working in aspiritually richenvironment, with opportunities to engage in devotions.
• Upskill with our substantialtuition discount to eligible staff and theirimmediatefamilies to study Excelsia courses.
• Our employees have access to earned wages, the ability to save before you’re paid, financial education, and much more.

This full-time position is based in Pennant Hills.