Tender Administrator

Young Contractors Pty Ltd; Gladstone Regional; On-site; AUD 65,000 - 90,000; Full time

Job summary

Young Contractors Pty Ltd is seeking a Tender Administrator to support end-to-end tender processes in the Gladstone region. You will establish tender folders, coordinate RFQs, collect quotations, and liaise with internal teams to compile compliant submission packages.

The role requires 2+ years in related sectors, strong MS Office skills, proficiency with Procore, and a solid understanding of construction terminology. On-site work with project teams in a busy environment.

Qualifications

• 2+ years in construction, maintenance, industrial services, engineering, mining, or civil contracting.
• Experience coordinating tenders.
• Experience obtaining and comparing supplier and subcontractor quotations.
• Strong document control and administration skills.
• Experience using Microsoft Office Suite, particularly Excel and Word.
• Experience in managing a tender inside a Project Management program such as Procore.
• Familiarity with construction terminology, scopes of work, drawings, and specifications.

Responsibilities

• Establish and maintained tender folders and document control systems within the company shared drive.
• Developed tender schedules and managed key submission milestones.
• Coordinated RFQ processes and obtained competitive pricing for materials and subcontracted works.
• Compiled tender documentation and supporting schedules.
• Liaise with internal stakeholders to gather required technical and commercial information.
• Monitored tender progress to ensure timely and compliant submissions.
• Provided administrative support throughout the full tender lifecycle, from receipt of tender documents to final submission.
• Attend Client meetings with Senior Estimating team

Skills

Tender coordination

Document control

MS Office

Excel

Word

Procore

Stakeholder liaison

Deadline management

Contract terminology

Attention to detail

Education

Industry White Card

Tools

Procore

Job description

Review the feasibility of the tender in relation to the company's operational capacity and ability to successfully execute the project. Provided end-to-end tender administration support, including establishing tender files and document control systems, developing tender timelines, coordinating and obtaining supplier and subcontractor quotations, tracking submissions, liaising with stakeholders, and ensuring all documentation was compiled, reviewed, and submitted within required deadlines.

Key responsibilities

Establish and maintained tender folders and document control systems within the company shared drive.

Developed tender schedules and managed key submission milestones.

Coordinated RFQ processes and obtained competitive pricing for materials and subcontracted works.

Compiled tender documentation and supporting schedules.

Liaise with internal stakeholders to gather required technical and commercial information.

Monitored tender progress to ensure timely and compliant submissions.

Provided administrative support throughout the full tender lifecycle, from receipt of tender documents to final submission.

Attend Client meetings with Senior Estimating team

About you

2+ years in construction, maintenance, industrial services, engineering, mining, or civil contracting.

Previous experience preparing or coordinating tenders

Experience obtaining and comparing supplier and subcontractor quotations.

Strong document control and administration skills.

Experience using Microsoft Office Suite, particularly Excel and Word

Experience in managing a tender inside a Project Management program such as Procore

Familiarity with construction terminology, scopes of work, drawings, and specifications.

Ability to coordinate multiple deadlines simultaneously

Demonstrated experience in the Microsoft suite of products and familiarity with contract management and financial management software

Industry White Card

Sound ability with computer systems including Microsoft office Suite

Highly Desirable:

Experience working with local contractors, suppliers, and industrial sites in the Gladstone region.

Knowledge of tender portals (QTenders, VendorPanel, ICN, procurement portals).

Understanding of contract administration & legal terms

Exposure to : industrial building, maintenance, civil, or commercial construction projects.