Estimating Administrator

Pentacon; Brisbane; On-site; AUD 55,000 - 75,000; Full time

Job summary

Pentacon Pty Ltd in Brisbane is seeking an Estimating Administrator to support the estimating team with administrative and coordination tasks across tenders, opportunities, and document control.

You will maintain tender folders, manage calendars, download documents, prepare submission files, and ensure approvals are in place before issue.

Qualifications

• Experience in estimating or tendering support role.
• Excellent written and verbal communication.
• Proficient in Microsoft Office (Excel, Word).
• Able to learn quickly and manage competing priorities autonomously.

Responsibilities

• Maintain CRM registers and tender records.
• Download tender documents and manage folders and filing.
• Tender portal, addendum and deadline administration.
• Prepare submission folders and capability statements.
• Attend tender meetings and take minutes where required.
• Gather information and follow up internal tender actions.

Skills

Tendering support

MS Office

Communication

Time management

Autonomy

Tools

Excel

Word

PowerPoint

Job description

Pentacon Pty Ltd, a privately owned civil construction company, has established a robust presence in the construction industry since its inception in 2012. With strategic offices in Mackay, Brisbane, Gladstone, and Whitsundays, we specialise in delivering exceptional services, from urban renewal to remote civil projects.

We’re now on the lookout for an Estimating Administrator who thrives in a fast-paced environment and enjoys being part of a supportive, close-knit estimatingteam.

What you’ll be doing

In this role, you’ll work under the guidance of the Estimating Team, providing reliable and professional administrative and coordination support. Every day will be different, but you can expect to:

• Maintain CRM register. Keep up to date with changes to all upcoming, current, submitted, and other Tenders & Opportunities.
• Maintain tender registers, opportunity records, CRM information, and submission & template libraries.
• Download tender documents and maintain tender folders, filing and document control.
• Tender portal, addendum, and deadline administration.
• Manage and distribute tender updates as they are received.
• Prepare folders and files for tender submissions, expressions of interest, capability statements, and associated documentation.
• Ensure all external submissions and documentation are reviewed and approved by authorised personnel prior to issue.
• Schedule tender meetings in accordance with the team’s requirements.
• Attend tender meetings, including taking minutes where required.
• Gather information and follow up internal tender actions.

What we’re looking for

• Time spent in a similar estimating or tendering support role, highly regarded
• Clear, confident written and verbal communication
• Proficient across Microsoft Office (Excel, Word, and the rest)
• Comfortable learning on the job and picking things up fast
• Able to work autonomously and manage competing priorities

Why you’ll love working with us

• Real opportunities to grow your career!
• A collaborative culture where your input is valued!
• Be part of a company making a real impact across Queensland!

If you’re ready to bring your Estimating Administrator skills to a company that values trust, respect, and teamwork, we’d love to hear from you.